Job Description
Job DescriptionOffice Manager- Houston, TX
We are seeking a highly organized, detail-oriented Administrative professional to manage the office management, accounting/bookkeeping, human resources, and land-related documentation for our company. The ideal candidate will be a proactive "wear-multiple-hats" team member responsible for maintaining accurate financial records (AP/AR/Bookkeeping), managing employee compliance (HR), and coordinating land records, permits, and vendor contracts.
Responsibilities
Document Management: Maintain organized digital and physical records for all properties, including deeds, easements, right-of-way agreements, and surveys.
Permitting: Track, submit, and renew land use permits, environmental assessments, and improvement plans.
Contract Administration: Assist in preparing and tracking construction contracts, trade-specific scopes of work, and subcontractor agreements.
Vendor Liaison: Act as the primary point of contact for contractors, property managers, and utility companies.
Office Operations: Maintain office supplies inventory and manage vendor relationships.
General Administration: Perform miscellaneous administrative tasks to support company leadership.
Full-Cycle AP: Process vendor invoices, match receipts to purchase orders, ensure proper coding, and issue payments (ACH/check).
Full-Cycle AR: Generate customer invoices, track payments, and manage aging reports to ensure timely collections.
Reconciliations: Reconcile bank and credit card statements monthly.
Financial Reporting: Prepare month-end financials, including Profit & Loss statements and balance sheets.
Assist with 1099 issuance and quarterly tax filings.
Payroll: Process bi-weekly payroll and manage employee benefits administration (health, 401k).
Onboarding/Offboarding: Manage the full employee lifecycle, including new hire paperwork, background checks, and orientation.
Compliance: Maintain confidential employee files and ensure compliance with federal/state labor laws.
Qualifications
Experience: Minimum 3?5+ years of experience in office management, bookkeeping, AP/AR, preferably within real estate, land development, or construction.
Software Proficiency: Microsoft Excel and in QuickBooks (will train), or similar ERP systems.
Skills: Exceptional organizational, multitasking, and communication skills.
Knowledge: Basic understanding of land records, surveys, or zoning is a plus.
Education: High School Diploma or higher.
Bilingual in Spanish is a plus.
Notary or willing to obtain.
HOUAC49
#ZR
Company DescriptionAbout Burnett Specialists
Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.
With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.
As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.
Visit us at: www.burnettspecialists.com
Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!
Company Description
About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: www.burnettspecialists.com\r\nFollow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!