Job Description
Job DescriptionJob Title: Accounts Payable Specialist – Expense/MRO
Job Description
The Accounts Payable Specialist – Expense/MRO processes and manages expense-related and maintenance, repair, and operations (MRO) invoices, ensuring accurate and timely payments while maintaining strong vendor relationships. This role supports operational efficiency by accurately coding, matching, and reconciling non‑inventory and maintenance-related expenditures in alignment with internal controls and compliance standards.
Responsibilities
- Process expense-related and MRO invoices accurately and in a timely manner, from receipt through payment.
- Verify invoice details, including amounts, terms, and supporting documentation, to ensure completeness and accuracy.
- Perform invoice matching to purchase orders and receipts in the ERP system to support proper approval and payment.
- Ensure proper general ledger coding for non-inventory and maintenance-related expenditures in accordance with company policies.
- Reconcile accounts payable transactions and resolve discrepancies with vendors and internal stakeholders.
- Maintain up-to-date and accurate vendor records, supporting strong and professional vendor relationships.
- Handle high-volume invoice processing while meeting deadlines and service level expectations.
- Utilize Microsoft Excel, including VLOOKUPs and pivot tables, to analyze and reconcile data and support reporting needs.
- Apply knowledge of internal controls and compliance standards in all accounts payable activities.
- Collaborate with procurement, maintenance, and other departments to clarify invoice issues and support operational needs.
- Work both independently and as part of a team to continuously improve accounts payable processes.
- Support expense management activities, including working with expense management tools when applicable.
Essential Skills
- At least 2+ years of accounts payable experience, preferably focused on expense or MRO invoice processing.
- Strong understanding of accounts payable processes, including invoice matching and general ledger coding.
- Experience with ERP systems such as SAP, Oracle, or similar platforms.
- Proficiency in Microsoft Excel, including functions such as VLOOKUPs and pivot tables.
- High attention to detail and accuracy in data entry and invoice processing.
- Strong organizational and time management skills to handle high-volume transactions and meet deadlines.
- Ability to manage a large volume of transactions while maintaining accuracy and compliance.
- Effective communication and problem-solving skills to work with vendors and internal teams.
- Ability to work independently and collaboratively within a team environment.
- Knowledge of internal controls and compliance standards related to accounts payable.
Additional Skills & Qualifications
- Experience with MRO procurement or maintenance-related expenses.
- Exposure to multi-location or manufacturing environments.
- Familiarity with expense management tools such as Concur.
- Comfort working within large, structured organizations with established processes and systems.
Work Environment
This is a 100% in-office position based in a manufacturing environment. You will work on-site full time, collaborating closely with finance, procurement, maintenance, and other operational teams. The role relies heavily on ERP systems and Microsoft Excel to process and analyze a high volume of accounts payable transactions. The environment is structured and process-driven, with a strong focus on accuracy, timeliness, and adherence to internal controls and compliance standards.
Job Type & Location
This is a Contract to Hire position based out of Houston, TX 77033.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Houston,TX 77033.
Application Deadline
This position is anticipated to close on Apr 29, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.