Documentation Specialist / Technical Writer

Job Description

Job DescriptionPosition Overview

The Naval Research Laboratory (NRL), Ocean Sciences Division (Code 7302), is seeking a Technical Writer / Documentation Specialist I to provide administrative and documentation support. This role supports daily office operations, official correspondence, and organizational coordination within a military research environment.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple administrative and documentation tasks while maintaining professionalism and discretion.

Key Responsibilities

• Perform general administrative duties including:
  • Answering telephones and taking messages
  • Receiving, sorting, and routing mail and deliveries
  • Greeting and escorting visitors as required
• Coordinate and manage conference room scheduling and usage
• Support meeting logistics, including preparation of materials and coordination of attendees
• Record, transcribe, and distribute accurate meeting minutes as required
• Draft, format, and review official correspondence in accordance with:
  • Navy Correspondence Manual
  • Applicable Department of Defense (DoD) and Department of the Navy (DoN) directives
• Maintain organized records and documentation in compliance with established procedures
• Provide general administrative and documentation support as assigned

Required Qualifications

• Public Trust Clearance or Higher Preferred
• On-Site work Required
• Proficiency in general office administration and records management practices
• Experience supporting staff within a corporate environment or military command
• Strong interpersonal, verbal, and written communication skills
• Demonstrated ability to:
  • Exercise discretion and sound judgment
  • Work independently with minimal supervision
  • Manage multiple priorities effectively
• Proficiency with:
  • Microsoft Windows operating systems
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Must be eligible for:
  • Common Access Card (CAC) issuance
  • Government IT system access
• Ability to comply with all applicable:
  • DoD, DoN, and NAMRU-D policies
  • Cybersecurity requirements
  • Operational Security (OPSEC) standards

Preferred Qualifications

• Familiarity with Navy or DoD administrative processes and documentation standards
• Prior experience supporting research, technical, or scientific organizations
• Experience preparing formal government correspondence or reports