Public Works Construction Project Administrator

Job Description

Job Description

We have an immediate opening for a full-time Construction Office Assistant to join our growing general engineering and building construction company. We are a fast-growing, relationship focused company, offering the highest quality project and customer service on Federal and Public Works construction contracts. This position reports directly to our Office Manager and is based at our corporate headquarters in Concord, CA. This position provides support to the office field operations, including new project set up Candidate must have construction industry administrative experience.

We are seeking like-minded individuals to join our tight knit team. The ideal applicant will be a highly motivated, flexible, self-starter who enjoys helping in all aspects of Administrative, Accounts Payable, AP, and project support for a small fast-growing company.

Job Duties Include:

• New project set up in Procore, Viewpoint Spectrum, and BuildOps.
• Set up new customers and vendors
• Assist HVAC Service Department with scheduling service calls and maintenance contracts.
• Issue and track subcontracts, purchase orders, and subcontract change orders
• Maintain project folders and vendor files
• Filing, copying, scanning, report printing from software
• Taking notes at weekly meetings and typing minutes
• Maintain subcontractor compliance documents, including insurance certificates, certified payroll, lien releases and sub prequalification packages
• Other tasks as needed to support the office and field activities
• This role requires the use of several programs, including Viewpoint Spectrum Construction Software, Procore, LCPTracker, Adobe or Bluebeam, MS Office365, and BuildOps.

Desired Qualifications:

• Excellent customer relations, problem solving skills.
• Detail orientated with strong organizational skills.
• Be able to work independently and be self-motivated and handle multiple tasks in an often-busy environment.
• Excellent communication skills, written and verbal.
• Strong work ethic, dependable, adaptable, and motivated to take on new responsibilities.
• Maintain the confidentiality of financial and employee information.
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Daily software usage includes Microsoft Office Suite and Viewpoint Spectrum.
• You must be able to learn and apply knowledge quickly, be accountable to research problems and resolve to completion, escalate issues promptly and meet deadlines.

Bachelors' Degree or equivalent combination of education, training and/or experience. Minimum 2 years' experience.
General knowledge of basic accounting principles is helpful, but not required. Construction industry experience is desired.

We are an equal opportunity employer. Annual compensation includes a base salary based on experience. Company offers medical benefits, dental and vision, paid vacation, and 401k options.