Job Description
Job Description
Full Cycle Accounts Payable Clerk
Montgomery, TX
We are seeking a person of integrity who is highly organized and detail-oriented to join our small corporation located in Montgomery, Texas.
The successful candidate must be extremely accurate, a quick learner, calm under pressure, and able to work well with others in a close-knit team environment.
Summary of Functions
The Full Cycle Accounts Payable position is responsible for all tasks related to the payment of suppliers and vendors for goods and services. This role contributes positively to cash flow management and supports strong, mutually beneficial relationships with vendors.
Essential Duties and Responsibilities
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Perform three-way invoice matching (purchase order, goods receipt, and invoice) to ensure accurate payment
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Enter invoices and credit memos into SAP
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Update vendor records in SAP with current addresses, phone numbers, and payment terms
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Data mine invoice information when entering invoices into SAP
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Request FEIN numbers (W-9) and addresses for vendors with purchases totaling $600 or more and enter into SAP
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Provide copies of all Individual/Sole Proprietor W-9 forms to Supervisor for 1099 reporting
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For Individual/Sole Proprietors, enter 1099 Misc under Accounting tab and select 1099 Box: Other Income
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Ensure SAP vendor name matches W-9 documentation
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Maintain vendor files in compliance with IRS regulations
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Pay invoices according to schedule while ensuring accuracy and authenticity
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Review open goods receipts and contact vendors if invoices are not received within 10 days
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For invoices 10–15 days old, contact sales administration regarding order status or discrepancies
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Prepare and process weekly accounts payable check runs
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Initiate and process payments by check, credit card, ACH, or wire transfer
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Post pre-payments, down payments, and vendor payments in SAP
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Ensure credits are received for outstanding credit memos and returns
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Handle accounts payable inquiries and resolve discrepancies
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Maintain vendor relationships, including statement and payment reconciliations
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Analyze and reconcile vendor accounts
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Maintain organized accounts payable files and vendor documentation
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Reconcile company credit cards and post charges daily while monitoring for fraud
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Perform daily check register reconciliation
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Complete credit applications as requested