Business Operations Coordinator

Job Description

Job Description

Business Operations Coordinator

Pay Rate: $20.00 - $26.00/hr

Position Overview:

The Business Operations Coordinator plays a critical role in the smooth operation of our branch, supporting both the Branch Manager and various teams within the organization. This position is responsible for a wide range of administrative and operational duties, including HR support, accounting functions, sales assistance, and general operational tasks. The Business Operations Coordinator must be proactive, detail-oriented, and have strong problem-solving abilities, ensuring seamless communication and efficient processes within the branch.

Key Differentiators:

• Industry Experience: Proven understanding of the landscaping or similar industries.
• Technological Proficiency: Strong knowledge of accounting and HR software, MS Office Suite, and communication tools.
• Prioritization & Attention to Detail: Exceptional organizational skills with the ability to handle multiple tasks simultaneously while maintaining a high level of accuracy.

Core Responsibilities of the Business Operations Coordinator:

• Branch Operations Support: Assist in the day-to-day operations of the branch, answering phone calls, managing inquiries, arranging travel accommodations for staff, and overseeing uniform distribution and inventory management.
• Sales & Client Support: Support the sales team in preparing and managing sales contracts, maintaining accurate records of sales transactions, and contributing to the achievement of branch sales targets.
• Accounting & Financial Administration: Accurately process invoices in the accounting system, manage customer payments, and assist with financial reporting and reconciliation.
• Human Resources & Employee Support: Coordinate new employee orientations, manage onboarding processes, assist with payroll preparation, and ensure compliance with safety regulations and work compensation claims.
• Cross-Departmental Coordination: Collaborate with HR leadership, sales teams, and other departments to ensure effective communication and adherence to branch objectives.

Experience and Qualifications for the Business Operations Coordinator:

• Education: High school diploma or equivalent required; associate degree preferred.
• Experience: Proven administrative experience, preferably within the landscaping or related industry.
• Technical Proficiency: Strong knowledge of ERP systems, Microsoft Office Suite (Excel, Word, Outlook), and accounting software.
• Skills:
• • Expertise in HR functions, accounting processes, payroll, and invoice management.
  • Strong written and verbal communication skills with the ability to interact effectively with diverse audiences.
  • Ability to handle confidential information with discretion and professionalism.
  • Strong interpersonal skills and a customer-centric mindset.
  • Ability to work effectively in a fast-paced, dynamic environment with a solution-oriented approach.

Key Performance Metrics for the Business Operations Coordinator:

• Timely and accurate completion of administrative tasks.
• High-quality support provided to internal teams and clients.
• Precision in processing invoices, payments, and financial records.
• Effective onboarding and employee support, ensuring HR and safety compliance.
• Ability to drive operational efficiencies and process improvements across departments.

Working Conditions:

• Location: Standard office environment with desk workstations, computers, and office equipment.
• Schedule: Monday–Friday, standard business hours with flexibility required for non-standard hours as needed.
• Travel: Occasional travel to other branches or offices as needed.

Company DescriptionWe are former US military Special Operators who founded American Landscaping Partners with a belief that we can apply our unique strategic planning, team building, and execution skills to the US landscaping industry. We are rooted in Selfless Service, in the belief that putting the welfare of others before yourself is the cornerstone of success. Our unique approach helps our partner companies meet their goals through our financial and investment services, operational oversight, back-office support, business management and consultation services, and best practice methodologies.

Company Description

We are former US military Special Operators who founded American Landscaping Partners with a belief that we can apply our unique strategic planning, team building, and execution skills to the US landscaping industry. We are rooted in Selfless Service, in the belief that putting the welfare of others before yourself is the cornerstone of success. Our unique approach helps our partner companies meet their goals through our financial and investment services, operational oversight, back-office support, business management and consultation services, and best practice methodologies.