Job Description
Job Description
Job Title: Executive Assistant
Reports to: Chief Executive Officer
Direct Reports: None
Job Type: Full-time / Exempt / Salaried
Location: Austin, TX / In-office
Schedule: Standard business hours (9 am - 5 pm / M-F)
Compensation: $75,000 - $85,000
Company Information:
Campus Advantage is a privately owned company built from the ground up by our dedicated employees. We specialize in student housing and real estate, offering services in property management, residence life, consulting, acquisitions, development, and marketing through our sister company, Catalyst. Our work spans over a dozen countries, and we pride ourselves on delivering value to our partners and investors. Our M.V.P. and Core Values drive us to create better experiences for our team and residents, leading to the financial success of Campus Advantage and our partners.
Position Overview:
The Executive Assistant will provide high-level administrative support to the President and CEO, as well as other members of the executive leadership team.
Responsibilities:
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Provide administrative support to the CEO and executive team to ensure that company goals and objectives are met and daily operations run efficiently.
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Manage the CEO’s calendar and handle emails, mail, and phone calls.
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Arrange domestic and international travel.
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Prepare for meetings by developing agendas, taking notes/minutes, assisting with slide decks, and tracking action items through a deliverables calendar.
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Prepare and submit monthly expense reports and review and approve expenses submitted by the CEO’s direct reports.
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Maintain corporate records and board meeting minutes for the parent entity and all subsidiaries.
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Oversee office space planning and liaise with the building property management firm.
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Assist with corporate communications and social media, including drafting company-wide emails, reviewing social media posts, and approving quarterly newsletters.
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Provide support with legal matters, including document discovery, service of process acknowledgments, and communication with outside law firms.
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Provide support with insurance matters, including policy distribution and coordination with the Executive Leadership Team.
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Assist with planning the annual client/investor event in March, including logistics, catering, transportation, and invitations.
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Arrange catering for meetings and corporate social events.
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Maintain professionalism and strict confidentiality with all materials and conversations.
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Participate in the company’s corporate social responsibility (CSR) team, creating events that build employee morale and ensure the company’s engagement in surrounding communities.
Qualifications, Experience & Skills:
Qualifications:
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Bachelor’s degree in Business Administration or a related field required.
Experience:
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5 years of experience in an administrative role reporting directly to senior management.
Skills:
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Excellent verbal and written communication skills.
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Strong organizational skills and attention to detail.
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Excellent time management skills with a proven ability to meet deadlines.
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Ability to function well in a high-paced and sometimes stressful environment.
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A proactive approach to problem-solving with strong decision-making skills.
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Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
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In-depth understanding of the entire MS Office 365 suite.