Job Description
Job DescriptionWe are looking for an Event Coordinator to join our team in Lincoln, Rhode Island. This is a long-term contract position ideal for someone with a keen eye for detail and a passion for organizing corporate events and ensuring seamless execution. The role involves managing all aspects of event planning and coordination, from guest list preparation to post-event documentation.
Responsibilities:
• Develop and manage comprehensive guest lists tailored for each event.
• Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected.
• Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness.
• Welcome guests, support tours, and provide assistance to team members during event days.
• Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations.
• Input or validate lead information in Salesforce and assign leads to the appropriate sales team members.
• Document event details, including visitor information, notes, and actionable follow-ups.
• Maintain a detailed event calendar and checklist system to ensure effective planning.
• Offer attendee support or moderate webinars when required.
• Assist in creating materials, presentations, or slides to support event objectives.• Proven experience in project management, particularly in corporate and special event planning.
• Familiarity with tools such as HubSpot and Salesforce for event-related data management.
• Strong organizational skills and attention to detail, ensuring every aspect of event coordination runs smoothly.
• Ability to manage multiple projects simultaneously while adhering to deadlines.
• Effective communication and interpersonal skills to interact with guests, team members, and stakeholders.
• Prior experience coordinating tours or managing visitor logistics is preferred.
• Capability to document event outcomes and track actionable follow-ups efficiently.
• Proficiency in creating presentations or event materials as needed.