Job Description
Job Description
We’re in search of a detail-oriented Real Estate Office Administrator. In this role, you will be responsible for auditing transaction files, updating MLS listings, and handling a variety of administrative tasks to ensure smooth office operations. The ideal candidate will be a quick problem-solver with a positive attitude and a strong ability to collaborate with others. If you’re seeking a dynamic position with a diverse range of responsibilities, we would love to hear from you. Apply today to take the next step in your career!
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8-hour shift
- Monday to Friday
- In-Person
Compensation:
$40,000
Responsibilities:
- Accurately enter and maintain property listings in the MLS system
- Create, organize, and maintain agent files using PowerFlow
- Process X-Servicing for departing agents to ensure proper offboarding
- Audit transaction files for compliance with MREC guidelines and company policies, collaborating with agents to resolve discrepancies
- Manage showing instructions and open house information in the MLS
- Facilitate onboarding and paperwork completion for transfer agents
- Distribute commission checks and address payment-related inquiries
- Track and collect payments for Errors & Omissions (E&O) fees, Marketing & Technology (MAT) fees, board dues, and MLS dues
- Provide ongoing support to agents with transaction paperwork, questions, and office-related concerns
- Source office supplies and coordinate preparations for weekly sales meetings
- Assist in planning and coordinating office events
- Manage the office phone system, including agent additions, removals, and phone duty schedules
- Customize company-provided templates and maintain office social media pages (e.g., Facebook, Instagram)
- Ensure all marketing materials and office activities comply with Berkshire Hathaway HomeServices brand standards, company policies, and industry regulations
- Order and maintain office and kitchen supplies
- Greet guests, agents, and clients in a professional and friendly manner
- Sort and distribute incoming mail and packages
- Oversee the Supra lockbox inventory and check-in/check-out process
- Code vendor invoices and submit them to the Home Office for payment processing
- Act as a liaison between agents and Home Office departments
- Maintain general office cleanliness and organization
- Perform other duties as assigned by the supervisor
Qualifications:
- High school diploma or equivalent required
- Proven interpersonal and customer service skills
- Proficiency in Microsoft Office programs and general computer applications
- Exceptional organizational skills with keen attention to detail
- Ability to prioritize and manage multiple tasks in a dynamic environment
- Comfortable working in a moderately noisy office setting
- Real estate experience preferred, but not required
Physical Requirements
- Ability to operate standard office equipment
- Lift up to 10 lbs occasionally
- Sit or stand for extended periods
- Navigate stairs or utilize accommodations as needed
About Company
BHHS is a global real estate brokerage franchise with a bold focus on building a personally connected future through relationship-driven business, supported by best-in-class leadership, mentorships, business tools, and a worldwide network that is committed to making a lasting impact through lifelong relationships.