Job Description
Job DescriptionWe are looking for an experienced Office Coordinator to support daily operations in a dynamic non-profit environment. This role is essential in ensuring the smooth running of office activities by maintaining organization, managing supplies, and assisting with various administrative tasks. The position offers a Contract to permanent employment opportunity and is based in Washington, District of Columbia.
Responsibilities:
• Ensure all kitchens, postage areas, copier stations, and general office supply areas are fully stocked on a daily basis.
• Maintain cleanliness and organization in shared spaces, including kitchens, copier areas, and common rooms not maintained by building staff.
• Monitor inventory levels for office supplies and place orders for coffee, vending, and other essentials with prior approval.
• Coordinate and assist with meeting setups, including preparing conference rooms for external visitors and special events.
• Serve as a member of the organization's Safety and Security team, contributing to workplace safety initiatives.
• Facilitate the distribution of daily mail and packages to staff in a timely manner.
• Provide backup support to the Senior Office Coordinator, including welcoming visitors and ensuring meeting spaces are ready.
• Assist in planning and organizing company-wide events and activities.
• Fulfill special assignments or tasks as directed by management.
• Perform additional duties as required to support office operations.• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to create and deliver presentations using PowerPoint.
• Basic knowledge of household tools such as screwdrivers, drills, wrenches, and hammers.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Capability to work independently with minimal supervision while ensuring high-quality results.
• Experience with vendor management and maintaining vendor relationships.
• Excellent interpersonal skills for managing reception duties and coordinating meetings.
• Familiarity with operating office equipment, including photocopiers and other standard tools.