Job Description
Job DescriptionFull-time Accounting SpecialistAbout Us
Our organization is a leading non-profit dedicated to making a positive impact in our community. We are seeking a skilled and experienced Accounting Specialist to join our finance team and help us maintain financial accuracy, compliance, and transparency in our operations.
Job Overview
We are looking for a detail-oriented and highly organized Accounting Specialist with expertise in non-profit accounting, grant financial reporting, and government billing. The ideal candidate will play a crucial role in maintaining our financial records, preparing reports, and ensuring compliance with regulatory requirements and accounting standards.
Key Responsibilities
- Non-profit Accounting:
- Maintain accurate and up-to-date financial records for the organization
- Process accounts payable and accounts receivable transactions
- Reconcile bank and credit card statements
- Assist in the preparation of monthly, quarterly, and annual financial statements
- Ensure compliance with GAAP and non-profit accounting standards
- Participate in annual audit preparation and support external auditors
- Monitor and maintain the chart of accounts
- Assist in budget preparation and tracking
- Grant Financial Reporting:
- Manage financial aspects of grants, including budgeting, tracking, and reporting
- Prepare accurate and timely financial reports for grantors
- Monitor grant expenditures to ensure compliance with grant agreements and budgets
- Collaborate with program staff to gather necessary information for grant reporting
- Maintain detailed records of grant-related financial transactions
- Assist in the preparation of grant proposals by providing financial information
- Ensure proper allocation of expenses to appropriate grants and programs
- Government Billing:
- Prepare and submit accurate invoices to government agencies for services rendered
- Ensure compliance with government billing regulations and requirements
- Monitor accounts receivable related to government contracts
- Follow up on outstanding payments and resolve billing discrepancies
- Maintain detailed records of all government billing transactions
- Collaborate with program staff to gather necessary information for billing
- Stay up-to-date with changes in government billing procedures and regulations
- General Accounting Tasks:
- Assist in month-end and year-end closing procedures
- Perform account analysis and reconciliations
- Maintain fixed asset records and calculate depreciation
- Assist in the preparation of tax returns and other regulatory filings
- Support the development and implementation of accounting policies and procedures
- Contribute to process improvement initiatives within the finance department
Qualifications
- Bachelor's degree in Accounting, Finance, or related field
- Minimum of 3-5 years of experience in accounting, preferably in a non-profit setting