Job Description
Job Description
Executive Assistant to the CEO – Mission Critical-- Empowering the Visionary Behind “Tradition Redefined”
Location: Trinity, FL (In-Office)
Compensation: $50,000 – $65,000+ (Commensurate with experience & pedigree) Bonus opportunities for exceptional candidates
Your Life, Redefined
Are you ready to stop "working for the weekend" and start living a career that fuels your personal growth and purpose? At Zinzow Law, we don’t just provide legal services; we protect the American Dream for the men and women who build our country.
Joining "Team Z" isn't just a job—it’s an upgrade to your lifestyle. We offer a culture rooted in the Code of the West: living with courage, taking pride in your work, and doing what must be done. Here, your contribution is visible, your voice is heard, and your professional development is fully funded because we believe in investing in the "genius" within you.
The Soul of “Team Z”: Sincerity in Every Step
At Zinzow Law, we operate on a level of radical care that is rare in the legal world. We don’t just say we’re a family; we live it. When you join us, you are joining a circle of high achievers who genuinely want to see you flourish in every facet of your life.
How We Care for Our Own:
Beyond providing exceptional benefits well above industry standards (See benefit list at end of job ad). We have a shared legacy of service. Our bond is strengthened by our mission. Through the Zinzow Law Foundation, our entire team participated in giving back to veterans and local charities. We don’t just work together; we change lives together.
Your life will change here because you will finally be surrounded by people who celebrate your wins as much as their own. You’ll find a team that has your back when things get tough and a CEO who views your success as the cornerstone of his own.
The Mission
You will serve as the strategic partner to our CEO, Justin Zinzow, a board-certified construction law expert and a true humble "cowboy" at heart, a serial entrepreneur, and an influential voice in the construction industry. He serves on numerous boards, leads legislative advocacy in Tallahassee, and acts as “outside general counsel” to construction industry giants. Your mission is to clear the path for him to lead, advocate, and inspire. This is a high-energy, mission-critical position that places you at the intersection of leadership, operations, and unrivaled client experience.
This is not a clerical position; it is a high-stakes partnership. We are looking for a polished, high-IQ Executive Assistant who doesn't just manage a calendar but represents a CEO and companies with dedication, professionalism, and above all HEART.
The Non-Negotiables: Your Technical Arsenal
To thrive in this seat, you must possess a specific suite of technical skills. We are looking for a "Force Multiplier" who is as tech-savvy as they are personable.
- Executive Support Mastery: Minimum of 5+ years of experience directly supporting a C-Suite executive or Founder in a high-growth environment.
- Advanced Office Suite Proficiency: Expert-level command of Microsoft 365(Outlook, Word, Excel, and PowerPoint) is mandatory. You should be able to manage complex calendars and format sophisticated legal documents with zero errors.
- Digital Organization: High proficiency with project management tools to track the CEO's various ventures and philanthropic efforts.
- Communication Precision: Exceptional writing and editing skills. You must be able to draft high-stakes correspondence that mirrors the CEO’s voice and professional standards.
- Data & Research Agility: Ability to take and sometimes conduct research on prospects, industry trends, and legislation, synthesizing findings into concise executive briefs.
- Logistics & Event Tech: Experience managing complex travel itineraries and coordinating high-level events (like Webinars, Podcasts etc.) using digital RSVP and planning platforms.
- Sharp Memory: You remember the details others miss. You anticipate needs three steps ahead and ensure nothing falls through the cracks.
- The Vault: In this role, you will be privy to sensitive business development and industry intelligence. Discretion is paramount. You must be a "vault"—loyal, tight-lipped, and focused on the work, not the watercooler.
- Extraverted Personality: In this role you will be regularly speaking to clients, industry colleagues, legislators, and more. Having an empathetic personality, sincere care for those we serve and the ability to be a positive light for those who are often under extreme stress and duress when they come to us is a must.
- Unyielding Strength/Unwavering Confidence: We are not looking for a robotic “Yes” personality--you must have "backbone." You are not timid and can confidently stand your ground with strong and passionate extraverted personalities. You offer strength and clarity, not just compliance. We want your ideas and opinions.
- Academic Pedigree & High IQ: You possess a strong academic background and the intellectual horsepower to grasp complex projects quickly.
- Value Alignment: Embody the firm’s core values: Live each day with courage, take pride in your work, and always finish what you start.
- Service Heart: A “willing to do anything” attitude, from high-level strategy to essential errands, with no task being “too small”.
Core Responsibilities
- Strategic Gatekeeping: Manage a demanding, high-volume calendar and communication flow with precision.
- Industry Leadership Support: Manage the CEO’s commitments as a leader within organizations like the Florida Home Builders Association (FHBA) and Associated Builders and Contractors (ABC). You will oversee logistics for speaking engagements, board meetings, and legislative sessions.
- Rapid Pivoting: Shift gears instantly as priorities change, maintaining a calm and effective demeanor. You can switch from managing a "Notice to Owner" filing to organizing a legislative trip to Tallahassee without missing a beat. We like organization and try to avoid “Rapid Pivoting” but during legislative sessions, things often come up fast and calendars and meetings sometimes need to be reprioritized.
- Project Leadership: Take full ownership of projects from inception to implementation (Example- getting a Legal Seminar approved by the state for CE accreditation).
Are You Ready to Step Up?
If you have 5+ years of experience supporting a C-suite executive in a fast-paced environment, a minimum of a bachelor’s degree, and share our values of loyalty, courage, and pride of work, we want to hear from you.
Do not send your resume through this website. Email your resume and cover letter in PDF format to employment@zinzowlaw.com. The subject line of the email should contain your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps (for example: SMITH executive assistant AWESOME). The cover letter must contain 3 paragraphs and a closing sentence.
- In the first paragraph explain what you believe are the 3 most important qualities needed in a person who aims to provide an exceptional experience to builders and developers that interact with our law firm and why you believe they are the most important qualities.
- In the second paragraph explain why you applied to this particular ad and why you want to work at Zinzow Law.
- In your third paragraph please provide the title and author of your favorite book on leadership or motivation, explain why it is your favorite book, and how you have applied one of its principles in your career.
- In your closing sentence please write “I have read the instructions contained in the job posting and have followed the instructions.”
OUR BENEFITS
We invest heavily in our people. Our benefits include:
- Employer-paid Medical Insurance (employee + dependents)
- Life Insurance
- Long-Term Disability Insurance
- Health Savings Account
- Optional Dental, Vision, and Cancer Coverage
- 401k with 3% employer contribution (regardless of employee contributions)
- Defined Benefit Retirement Plan
- Profit Sharing Plan
- Paid Time Off and Paid Sick Leave
- Access to top-tier financial planners
- High-quality professional development and leadership training
- Social events, Team Z outings, and a supportive culture
- Casual dress code + no-drama workplace culture
- Beautiful office environment with full in-house gym
Compensation:
$50,000 - $65,000 yearly
Responsibilities:
See job description
Qualifications:
See job description
About Company
Zinzow Law is a premier boutique firm where high-level legal sophistication meets the grit of the American West. Headquartered in Trinity, FL, we are an unapologetically conservative law firm devoted to the "Code of the West" and the constitutional values that built this country.
We specialize in serving "those who build America," providing representation to the construction industry. Our firm stands at the pinnacle of technical expertise: 3/4 of our attorneys are Florida Board Certified in Construction Law, a distinction held by less than 1% of Florida lawyers.
Our reputation for excellence is backed by the industry's highest honors, including a Martindale-Hubbell AV Preeminent Rating and consistent recognition by Best Lawyers and Florida Super Lawyers. If you are a high-performing professional who values integrity, fair dealing, and a commitment to conservative principles, Zinzow Law offers a career that is truly "Tradition Redefined."