Job Description
Job Description
The Administrative Coordinator serves as the central administrative and operational support professional for a dynamic community. This role manages membership systems, financial processing, lifecycle coordination, event logistics, and front office operations. The ideal candidate is highly detail-oriented, organized, proactive, and comfortable balancing administrative precision with warm member service.
Key Responsibilities
Membership & Database Management
- Maintain and update member records (demographic and financial)
- Process new memberships, resignations, and lifecycle updates
- Manage event registrations and online forms
- Generate reports and respond to member account inquiries
Financial Administration
- Process incoming payments (checks, credit cards, ACH)
- Make deposits and maintain accurate accounts receivable records
- Assist with accounts payable processing and invoice coding
- Produce monthly billing statements and year-end donor tax letters
Lifecycle & Program Coordination
- Coordinate event administration and scheduling
- Prepare materials and documentation for lifecycle events
- Support holiday logistics and printed materials
Office & Member Services
- Provide front desk reception
- Greet visitors and direct inquiries
- Maintain organized, welcoming office environment
- Support staff and clergy with administrative needs
Operations & Facilities Support
- Coordinate facility scheduling and vendor access
- Assist with security logistics and equipment oversight
Technology & Communications Support
- Manage online forms and event registration systems
- Schedule and test AV needs for services and events
- Assist with program materials, service booklets, and email communications
Qualifications
- 2–4 years administrative or nonprofit operations experience
- Strong organizational and detail-oriented skills
- Experience with database systems
- Basic financial processing experience
- Comfortable with technology and troubleshooting
- Excellent interpersonal and customer service skills
- Ability to manage multiple priorities in a dynamic environment