Job Description
Job DescriptionWe are looking for a dedicated Mail Clerk to join our team in Eden Prairie, Minnesota. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of mailroom activities and providing administrative support. This role requires attention to detail, organizational skills, and the ability to handle incoming and outgoing mail efficiently.
Responsibilities:
• Receive, sort, and distribute incoming mail and packages to the appropriate departments promptly.
• Process outgoing mail, including weighing items, affixing postage, and ensuring compliance with postal regulations.
• Operate and maintain mailroom equipment such as postage meters, envelope openers, and letter folding machines.
• Keep detailed records of incoming and outgoing mail, packages, and shipments.
• Monitor inventory levels and order mailroom supplies, including envelopes, stamps, and packaging materials.
• Provide front desk coverage during lunch breaks and absences, greeting guests and ensuring security protocols are followed.
• Assist with processing FedEx shipments and managing the shared inbox for shipping and mailing requests.
• Support invoice processing for mailroom vendors, including FedEx, Canada Post, Purolator, and Pitney Bowes.
• Track and manage postage machine leases and oversee monthly invoice payments.
• Perform additional mailroom or administrative duties as required based on team or country-specific needs.• High school diploma or equivalent.
• At least 2 years of experience working in a mailroom or administrative support role.
• Strong organizational skills with a high level of attention to detail.
• Basic understanding of postal regulations and the operation of mailroom equipment.
• Ability to provide excellent customer service and maintain effective interactions.
• Proficient in handling shipping functions, scanning, and managing vendor relationships.
• Familiarity with security procedures and tracking systems.
• Comfortable using equipment and software related to mailroom operations.