Job Description
Job Description
Administrative Coordinator Business Operations
Location: Washington, DC (Hybrid)
Type: Full-Time
Salary Range: $58,000 $72,000
About the Opportunity
Our client, an Am Law 100 firm, is seeking an Administrative Coordinator to support the Managing Director of Business Operations in its Washington, DC office. This role provides administrative, organizational, and analytical support to Business Operations leadership, including the Director of Travel and Director of Real Estate, in support of firmwide initiatives and projects.
This is not a clerical role. Candidates must bring strong Excel and data management skills (spreadsheets, Gantt charts, reports) and the ability to coordinate across multiple departments including travel and real estate/facilities.
What Youll Do
Provide administrative and organizational support for operations, real estate/facilities, and travel departments
Assist with managing the travel inbox: responding to inquiries, preparing reports, and ensuring excellent service to firm travelers
Prepare and maintain reports, spreadsheets, and presentations, including building complex charts and data visualizations in Excel and PowerPoint
Coordinate scheduling of meetings and events; manage calendars and related logistics
Maintain accurate files, spreadsheets, and databases; generate high-quality reports for senior leadership
Assist with updating department policies, procedures, and systems
Handle confidential and sensitive information with discretion
Support multiple initiatives and projects simultaneously across business operations
Collaborate with cross-functional teams across firm offices
Work beyond scheduled hours as required and handle additional projects as assigned
What You Bring
Intermediate-to-advanced Excel skills (building complex reports, charts, and spreadsheets)
Proficiency in MS PowerPoint with experience preparing professional presentations
Strong skills in MS Word, Outlook, and web-based conferencing applications
Excellent communication, writing, and organizational skills; detail-oriented and resourceful
Ability to manage confidential and sensitive information with discretion
Associates degree required; Bachelors degree preferred
At least 3 years of administrative office experience (law firm, professional services, accounting, or banking strongly preferred)
Demonstrated longevity and consistency in prior roles
Want to Stand Out?
We invite candidates to record a short video to showcase who they are. This should feel low-pressure and personal.
Video submission link:
https://record.interview.video/j/ascend-with-k2