Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to provide high-level support to the President in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless organizational operations. This position offers an opportunity to work closely with senior leadership while contributing to the smooth functioning of office activities.
Responsibilities:
• Coordinate the President’s calendar, including scheduling meetings, appointments, and events.
• Organize travel arrangements such as accommodations, transportation, and dining for the President.
• Maintain office records and files, ensuring all documents are organized and easily accessible.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
• Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.
• Assist in managing donor records, processing acknowledgments, and conducting donor research.
• Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.
• Act as a liaison with organizational members and committee representatives.
• Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.
• Provide support for special projects and initiatives as assigned by the President.• Proven experience as an Administrative Assistant, preferably supporting senior executives.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in calendar management and scheduling tools.
• Demonstrated ability to coordinate travel arrangements effectively.
• Excellent written and verbal communication skills.
• Competence in maintaining records and preparing well-organized documents.
• Familiarity with donor database management and research is a plus.
• Ability to work independently while maintaining confidentiality and discretion.