Job Description
Job Description
Asphalt Specialists LLC and its affiliates (ASI) is a recognized national leader in the asphalt industry, known for our commitment to quality, innovation, and operational excellence. Our expertise in asphalt services, from paving to maintenance and rehabilitation, has positioned us as a trusted partner in delivering high-performance infrastructure solutions. ASI is dedicated to maximizing value for our clients while ensuring long-term durability and superior service.
Position Summary
We are seeking a highly detail-oriented and organized Accounts Payable Specialist to join our fast-paced accounting team. This individual will be responsible for managing all aspects of the accounts payable process, including invoice processing, vendor management, check runs, credit card administration, and inter-company billings. The ideal candidate is a self-starter with strong attention to detail, excellent communication skills, and the ability to work efficiently while meeting deadlines in a dynamic environment.
Key Responsibilities
Accounts Payable Processing
- Process, manage, and maintain vendor invoices, purchase orders, and facility accounts for multiple shop locations.
- Perform 3-way PO matching and code invoices to the appropriate accounts.
- Process employee reimbursements and inter-company billings as needed.
- Approve and post ACH payments in Positive Pay and Great Plains.
- Research and resolve invoice discrepancies and vendor inquiries promptly.
Payment Execution
- Manage weekly and bi-weekly check runs for multiple entities.
- Reconcile vendor statements and maintain accurate payment records.
- Obtain lien waivers for Accounts Receivable as required.
Credit Card & Lease Administration
- Manage all company credit cards and related reconciliations.
- Process monthly reporting for credit card and CNBA spending.
- Manage and maintain equipment and vehicle lease documentation.
- Oversee corporate accounts such as Home Depot.
Collaboration & Support
- Partner with the Assistant Controller and AP team on month-end close and reporting requirements.
- Assist with filing, scanning, and general office duties to ensure proper document retention.
- Support other finance, accounting, or operational projects as assigned.
Qualifications & Requirements
- High school diploma required; college coursework in Accounting or Business preferred.
- 2+ years of Accounts Payable experience, preferably in construction, trucking, or manufacturing environments.
- Strong organizational skills with meticulous attention to detail.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Excel, Word, and Outlook; Great Plains experience preferred.
- Ability to multi-task, prioritize, and meet deadlines in a fast-paced, high-volume environment.
- Strong work ethic, proactive mindset, and commitment to confidentiality.
Attributes
The Accounts Payable Specialist will also possess the following attributes:
- Meets all of the Company’s core values.
- Strong attention to detail and accuracy.
- Ability to work independently and as a team member.
- Commitment to process improvement and problem-solving.
- Professional communication and vendor relationship management skills.
Physical Demands and Work Environment
- Ability to sit for prolonged periods of time.
- Ability to work at a computer for prolonged periods of time.
- Ability to work under pressure and meet deadlines.
- Ability to communicate via telephone, email, video, or in person.
Disclaimer
All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. You may be required to perform other or different job-related duties as requested by your supervisor, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with the Company is "at-will." The Company is an Equal Opportunity Employer.
Company DescriptionFor over 35 years we have been servicing Southeast, Michigan. We have a team of long term, highly-trained members who will provide a plan and services to fit a customers needs. ASI emphasizes quality in all aspects of construction; from design to underground to stone base to asphalt paving. Our “core values” are what keep our company strong. We use these values everyday, not only in work but in life as well. We are proud of what our company has become and we look forward to seasons to come.
Company Description
For over 35 years we have been servicing Southeast, Michigan. We have a team of long term, highly-trained members who will provide a plan and services to fit a customers needs. ASI emphasizes quality in all aspects of construction; from design to underground to stone base to asphalt paving. Our “core values” are what keep our company strong. We use these values everyday, not only in work but in life as well. We are proud of what our company has become and we look forward to seasons to come.