Job Description
Job DescriptionDescription:
The HR and Compliance Coordinator provides support to the Chief of Finance and HR (CFHR). Assisting with recruitment, onboarding, employee relations, benefits administration, compliance, and maintaining employee records. In addition to providing Human Resources day-to-day operations support, this position plays a critical role in ensuring that the organization adheres to government contracts compliance requirements and internal policies. This position involves working closely with the program and operations teams to monitor compliance. The HR and Compliance Coordinator will also assist with internal compliance audits and managing compliance-related issues.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Human Resources
- Assist with the recruitment process, including posting job openings and coordinating interviews
- Communicate with candidates throughout the hiring process, ensuring a positive experience
- Help manage job offers, background checks, and employment contracts
- Maintain accurate and up-to-date job postings on job boards and internal systems
- Coordinate the onboarding process for new hires, including preparing new hire documentation, arranging training, and ensuring compliance with company policies
- Assist in open enrollment periods, ensuring employees receive necessary information about benefits options
- Assist with tracking employee leave, vacation days, and other absences
Compliance
- Coordinate and track employees’ compliance with annual requirements, including, but not limited to: FBI, MPD, and NSO Background reports, tox screens, TB tests, CPR certification, and training
- Assist with tracking and filing contract deliverables
- Assist with completing contract close-out documents
- Assist in the preparation of compliance-related documentation for regulatory reporting
- Assist with internal compliance audits
- Prepare monthly reports regarding compliance
- Manage contract records. Maintain accurate and organized records related to compliance activities
- Ensure the confidentiality and security of sensitive compliance documentation
- Track compliance issues and ensure timely resolution
- Support the development, implementation, and communication of compliance policies and procedures
- Coordinate and assist in compliance training for staff and ensure that staff are updated on changes in compliance-related regulations
- Assist in the preparation for external audits
- Provide support to implement corrective actions for non-compliance issues
OTHER DUTIES AND RESPONSIBILITIES
- Participate in staff meetings and professional development opportunities
- Other duties as assigned
Requirements:
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Attention to detail and accuracy in data entry
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High level of confidentiality and professionalism
- Strong interpersonal skills and the ability to work collaboratively with others
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
- Strong analytical and problem-solving abilities
EDUCATION AND EXPERIENCE
Bachelor's degree. Preferred: Minimum of 2-3 years of experience in HR and compliance, auditing, or a related field
WORK ENVIRONMENT REQUIREMENTS
- Own transportation is required for trips out of the office
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance
- Reach overhead and below the knees, including bending, twisting, pulling, and stooping
- Climbing: Ascending or descending multiple flights of stairs, using feet and legs and/or hands and arms
- Stand, sit, or walk for an extended period
***Applications without a cover letter will not be considered ***