Job Description
Job Description
Position: Accounts Payable Specialist and Office Manager
Location: Bryn Mawr, PA
We are seeking a diligent and detail-oriented professional to fill the combined role of part-time Accounts Payable Specialist and Office Manager. This dynamic position requires a versatile individual who can efficiently manage financial operations and ensure the smooth running of our office environment. The ideal candidate is highly organized, proficient in accounting principles, and capable of providing reliable support to our executive team and staff.
Position Details
- Job Type: Part-Time
- Hours: 20-25 hours per week
- Location: ESF Headquarters, 750 E. Haverford Rd. Bryn Mawr, PA 19010
We offer a supportive work environment and the opportunity to play a key role in the company's financial and operational success. If you meet these qualifications and are looking for a challenging part-time role, we encourage you to apply.
Responsibilities:
Financial Management and Accounting
- Process and post all vendor invoices accurately and in a timely manner.
- Administer checks and electronic payments, handling electronic signatures securely.
- Facilitate timely expense reimbursements for both executive and seasonal staff.
- Manage the purchase request and approval processes, ensuring compliance with internal controls.
- Deposit checks and cash into the company bank account as required.
- Provide information and reports on financial expenditures to executive team members upon request.
- Assist the CFO with annual and year-round risk management tasks.
- Support audit and tax preparation activities, including the preparation and distribution of 1099 forms.
- Other Duties as assigned.
Office and Vendor Management
- Oversee the proposals, contracts, and performance of third-party vendors, including cleaning services, landscaping, security, and office equipment suppliers.
- Manage all utility contracts, including those for telephone, internet, and other essential services.
- Manage and facilitate the purchase of all necessary office and building supplies.
- Distribute company mail and incoming invoices to the appropriate departments.
- Maintain internal filing and record-keeping systems for all financial and contractual documentation.
Administrative and Compliance Support
- Review of all contracts and invoices for accuracy and adherence to company policies.
- Assist regional directors with license renewals, ensuring all documentation is current.
- Ensure all office operations comply with relevant regulations and internal procedures.
Qualifications and Skills
- Work experience: 3+ years of accounts payable and office management work experience.
- Proven experience in accounts payable or a similar accounting role.
- Strong understanding of basic accounting principles and general ledger functions.
- Proficiency with accounting software (e.g., Oracle NetSuite) and Microsoft Office Suite, particularly Excel.
- Excellent attention to detail and strong organizational skills.
- Ability to manage multiple tasks and deadlines efficiently in a part-time capacity.
- Strong communication and interpersonal skills, with the ability to work effectively with staff at all levels.
- High degree of integrity and confidentiality when handling sensitive financial information.
- Prior experience in office management is a plus.
Organization Overview:
ESF Camps & Experiences has been a vital influence in the camping industry since its evolution in 1982. ESF (Education, Sports, and Fun) features award-winning camp programs in Pennsylvania, New Jersey, New York, Connecticut, Maryland, Delaware, and Florida for people of all ages. ESF is considered one of the country’s leading camping companies and people developers.
ESF has benchmarked with blue-chip companies and organizations which include Disney, GE, Cirque du Soleil, Four Seasons, The US Marine Corps, and IDEO. ESF operates an impressive portfolio of 40 nationally recognized Day Camps in multiple states (www.esfcamps.com), baseball camps with the Philadelphia Phillies (www.philliesacademy.com) in 4 states, basketball camps in 5 states with the Philadelphia 76ers (www.jr76erscamps.com). ESF has launched new programs in recent years, including BOLD Summers (www.boldsummers.com), our pre-college academic program.
Our Specialty STEAM Camps are specialty camp programs designed to prepare and encourage campers to be tomorrow’s leaders by immersing them in a FUN summer experience focused on innovation, creativity, communication, problem solving and collaboration. Our residential summer pre-college programs empower intellectually curious young adults and rising leaders to pursue their academic interests through engaging curriculum.