Job Description
Job DescriptionThe Center for Inherited Blood Disorders (CIBD) is a mission-driven non-profit focused on delivering high-quality, comprehensive, and family-centered care to improve the quality of life for children and adults with blood disorders. When choosing a career with CIBD, you will be part of a growing organization dedicated to improving public health and committed to your professional development.
Job Summary
Reporting directly to the Director of Operations, the Administrative Assistant is provides general administrative support and ensures the well-organized, efficient operation of the office. The Administrative Assistant coordinates administrative workflows (e.g., calendar/mail/document management; receptionist; filing; travel coordination; event planning), ensures regulatory compliance (e.g., tracking licenses/certifications, tracking training), and processes purchasing orders (e.g., credit card processing; tracking provider timecards). Additionally, the Administrative Assistant provides office and facilities support (e.g., office supply management; monthly safety check tracking; maintenance of break room cleanliness) and logistical support for meetings and events. Successful candidates will have requires strong organization, attention to detail, professionalism, time management, and adherence to office policies and procedures.
Department: Operations
Shift: Day
Schedule: Monday - Friday (typically 8:30 - 5:00)
Location: On-site
Requirements
- High school diploma or equivalent
- Minimum two years of administrative assistant experience or equivalent
- Minimum one year of experience in a healthcare setting
Preferred Qualifications
- Associates-level degree or equivalent
Licensure/Certification
- Basic Life Support (or obtain within first three months of hire)
Other Required Skills and Qualities
- Excellent communication skills with employees and outside contacts, both verbal and written, with a keen eye for detail and accuracy
- Strong organizational and time management abilities, with the capacity to prioritize tasks and manage competing demands effectively
- Discretion in handling sensitive and confidential information
- Strong problem-solving skills, resourcefulness, creativity, and can-do attitude
- Excellent interpersonal skills with positivity and professionalism
- Proven ability to effectively collaborate with internal team, cross-functional team, and external parties
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and other relevant software applications (Salesforce) with the ability to quickly adapt to new technologies
Benefits
- 100% employee coverage of medical and vision, and 99% employee coverage of dental
- 50% dependent coverage of medical and vision
- FSA Health
- Life insurance
- Paid Time Off
- 10 observed paid holidays
- 403b retirement plan with 4% match
Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.
About the Organization
The Center for Comprehensive Care & Diagnosis of Inherited Blood Disorders (CIBD), a 501(c)3 non-profit organization, is committed to providing comprehensive care for patients and their families with rare, chronic inherited blood disorders. CIBD is a part of a nationwide network of over 140 Hemophilia Treatment Centers that use multidisciplinary teams of blood disorder specialists to provide expert comprehensive diagnosis, medical care, outreach, education, outcomes monitoring, surveillance, and prevention services to people with hemophilia, Sickle-Cell Anemia, Thalassemia, Von Willebrand Disease, and other related hematology conditions. CIBD is the regional grantee for the Western States Region/Region IX providing regional leadership, fiscal and administrative oversight, grants management, capacity building, clinical education, technical assistance, evaluation, and outreach to public and private health agencies at the local, state, and federal levels.