Job Description
Job Description
We are looking for an Accounting Clerk to support daily financial operations for a services organization in Honolulu, Hawaii. This position plays an important role in keeping payables and payroll activities accurate, organized, and compliant with company guidelines and applicable regulations. The ideal candidate brings a detail-oriented approach, sound judgment when handling confidential information, and the ability to manage multiple deadlines in a fast-moving environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe Silva at 808.452.0264.
Responsibilities:
• Manage the full cycle of vendor invoice handling, from review and coding through payment preparation and record retention.
• Process employee expense submissions, verify supporting documentation, and ensure reimbursements are completed accurately and on schedule.
• Investigate account differences by reconciling vendor statements, researching discrepancies, and coordinating resolutions with appropriate contacts.
• Administer semi-monthly payroll activities, including time entry review, pay adjustments, leave balances, deductions, garnishments, and tax withholding updates.
• Maintain organized and confidential payroll and payment files to support audit readiness and ongoing reporting needs.
• Respond to employee and vendor inquiries with professionalism, providing timely assistance on payment status, payroll questions, and related accounting matters.
• Partner with internal departments to confirm approvals, clarify coding, and support smooth financial processing across the organization.
• Enter and update financial information in accounting systems with a high degree of accuracy to support reliable reporting and transaction tracking.
• Practical knowledge of basic accounting procedures and payroll administration.
• Experience working with accounts payable, accounts receivable, invoice processing, and data entry responsibilities.
• Proficiency with accounting software, including QuickBooks, and strong working knowledge of Microsoft Excel and other Office applications.
• Demonstrated ability to maintain accuracy while managing a high volume of detailed transactions.
• Strong organizational skills with the ability to prioritize tasks and meet recurring deadlines.
• Clear written and verbal communication skills for working with employees, vendors, and internal teams.
• Proven ability to handle sensitive financial and employee information with discretion and confidentiality.