Payroll Accounting Clerk

Job Description

Job DescriptionDescription:

Supervised: Chief Financial Officer

Positions Supervised: 0

FLSA classi?cation: Non-Exempt

Minimum Quali?cations: BA degree in Accounting or Finance and two years’ experience in mid-level accounting positions. OR AA Degree in accounting and 1-year payroll experience. Fund accounting classes and training are desirable.

Job Location: Yakima

Salary Range: $20.57-$26.84

Position Overview

Analyzes, prepares, and inputs payroll data. Processes and reconciles are insurance, tax, and other payroll-related expenses. Typically, it uses an automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws and relevant grant requirements. The Payroll Accounting Clerk will prepare billing invoices for services rendered or for the delivery or shipment of goods.

Essential Duties

• Maintain accurate records and supporting materials for payroll and related activities.
• Must maintain current knowledge of applicable state and federal wage and hour laws and grant regulations as applicable to payroll functions.
• Performs various journal entries, and account reconciliations, and provides General Ledger support.
• Ensures accuracy of data within payroll system of payroll system process. Organize and track all payroll-related transactions, including coding timesheets to appropriate funds; Personal Time O? (PTO) accruals and changes, and insurance and tax transactions.
• Verify and process employee and student timesheets, wage computations, work charts, and other information to detect and reconcile payroll discrepancies.
• Update pension accrued or paid for by individuals monthly to ensure the accuracy of balances.
• Track, & update vacation, compensation time, sick leave taken or accrued, monthly and year-to-date.
• Process checks requests, garnishments and tax payments, and other deductions, ensuring all appropriate approvals have been received.
• Communicate with co-workers, management, clients, franchisees, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Compute wages and deductions and enter data into computers.
• Record employee information, such as exemptions, transfers, and resignation, to maintain and update payroll records.
• Process and issue employee and participant paychecks and statements of earnings and deductions.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Compile employee time, production, and payroll data from time sheets and other records and convert to payroll system coding for accurate input into the payroll system.
• Con?rm receipt and proper completion of timecards each pay period.
• Issue and record adjustments to pay related to previous errors or retroactive pay adjustments.
• Ensure all payroll-related activities and transactions are supported by proper documentation per regulatory requirements.
• Review and Process vendor payments.
• Reconcile Vendor statements and communicate with vendor for any differences.
• Reconcile monthly OIC bank accounts.
• Review staff pre-travel request documents and process advance payment vouchers.
• Review and process post-travel reconciliation document and record travel expenses.
• Review personal vehicle use mileage request and process payment vouchers.
• Review and process monthly company vehicle use cost allocation journal entries.
• Compile Annual insurance audit report.
• Prepare monthly cost center allocations and journal entries.
• Prepare Various schedules for annual single audit.
• May ?ll in for other members of the Fiscal Department as needed to provide support during
• times of peak workload or temporary absences.
• Process and issue monthly, quarterly, and yearly required federal and state reports.
• Prepare accounts payable payment vouchers for any payroll-related transactions.
• Prepare annual employee retirement plan census reports.
• Other duties as assigned.

Requirements:

Special Knowledge and Abilities

• Ability to communicate technical concepts to technical and non-technical audiences.
• Demonstrated ability to utilize sound judgment, work effectively and calmly under pressure, and maintain a high level of confidentiality.
• Ability to maintain a high level of confidentiality.
• Excellent people skills, including maintaining composure and calm during stressful situations, such as disciplinary and discharge actions.
• Demonstrate the ability to process complex problems, review relevant information to develop and evaluate options and implement solutions.
• Demonstrated ability to effectively manage multiple complex projects with critical deadlines and motivate sta?.
• Ability to use deductive reasoning skills.
• Ability to work as a member of a team; providing support and assistance to co-workers as needed.
• Able to demonstrate a genuine concern and respect for all cultures and diverse populations served by OIC.

Work Environment

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be considered to enable individuals with disabilities to perform essential functions.

Frequently required to stand, walk, sit, talk, and hear.

Occasionally drive a motor vehicle in di?erent seasonal weather and road conditions and

times of day.

Occasionally will lift up to 10 pounds and required to reach, push/pull, and stoop.

Additional Conditions of Employment

Successfully pass a Criminal History & Background Check and pre-employment drug test.

Maintain a current driver’s license, require motor vehicle insurance, reliable vehicle, and good driving record.

Employment is conditional on CEO approval.