Job Description
Job Description
Location: Duluth & Suwanee, GA (Onsite, Full-Time)
Who We Are
At Heritage Werks, we believe every story deserves to be preserved and shared. We partner with leading brands, sports teams, and organizations to safeguard priceless materials and bring them to life in ways that inspire connection. We preserve history, we preserve generations’ legacy, and we preserve our clients’ most valuable collections with care and purpose. Our work is about honoring the past while making it meaningful for today and relevant for the future—helping people and organizations celebrate where they’ve been and envision where they are going.
PURPOSE
The Office Manager oversees the daily operations and administrative functions of our corporate headquarters, which includes a substantial office area and a large warehouse. This role ensures a well-maintained, efficient, and welcoming environment for staff, clients, and vendors. The ideal candidate possesses excellent organizational skills, the ability to multitask, a collaborative mindset, and a proactive approach to problem-solving to maintain an efficient and productive work environment. This full-time on-site position reports to the Director of Facilities and Supply Chain and will provide occasional support for our satellite facilities.
RESPONSIBILITIES
Office Management
- Oversee the front office, ensuring a clean, organized, and professional space at our various Metro Atlanta facilities.
- Coordinate the daily opening schedule of the corporate headquarters ensuring facility is operational on time and in accordance with daily priorities.
- Maintain office, breakroom, and facilities supply inventory, placing orders as needed while working with accounting to reconcile expenditures with established budgets.
- Schedule and coordinate routine servicing with vendors including, but not limited to, cleaning, security, IT support, heavy machinery maintenance, and landscaping.
- Escort vendors during site visits and oversee their activities to ensure adherence to company policies.
- Live within 20-40 minutes of the headquarters’ office allowing for response to building emergencies as a member of the disaster response team.
Requirements
QUALIFICATIONS
- BA in Office Administration, Business Management or a related field preferred. Equivalent work experience will be considered.
- 5+ years of experience in office management, executive assistantship or a similar role.
- Experience managing large office spaces, warehouse operations or cultural/heritage facilities is highly desirable.
- Previous experience supporting multiple locations or satellite facilities is a plus.
COMPETENCIES
- Keen eye for detail and an ability to pursue tasks through completion
- Excellent organizational and multitasking abilities
- Ability to communicate clearly and diplomatically, both in writing and verbally, to ensure smooth interaction and accurate relay of information.
- Proficiency in managing tight deadlines and anticipating executive needs to ensure seamless operations.
- Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).
- Proven capability to handle sensitive information with the utmost privacy and professionalism.
- Capacity to address issues proactively and provide effective solutions to challenges.
- Financial acumen to master office budget and reporting.
- Knowledge of health and safety regulations
- Ability to lift and move office supplies and equipment as needed
- Flexibility to work occasional evenings and weekends for special events or urgent issues.
- Valid driver’s license and reliable transportation to coordinate and commute between headquarters and satellite facilities as needed.
Benefits
Why Join Heritage Werks?
- Collaborative, forward-thinking culture rooted in inclusivity, integrity, and respect
Competitive benefits including:
- Health Care (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Paid Time Off & Holidays
- Family Leave (Maternity & Paternity)
- Short- and Long-Term Disability
- Life Insurance (Basic & Voluntary)
- Training & Development
- Wellness Resources
Equal Opportunity Employer
Heritage Werks is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Heritage Werks is committed to providing veteran employment opportunities to our service men and women.