Job Description
Job Description
The accounting clerk position is a part-time, on-site position reporting to the accounting manager. The duties of this position include accounts receivable, accounts payable, and general accounting. The office is open from 8:00 am to 5:00 pm Monday through Friday, and the employee may set a consistent twenty-hour-per-week schedule within those hours.
Responsibilities
- Accounts Payable
- Create and maintain annual vendor files, contracts, and banking records.
- Compile and maintain AP payment documents including purchase orders, receiving reports, and invoices for inventory and non-inventory purchases.
- Assemble and submit pre-payment reports with supporting documents (e.g. purchase order, receiving report, invoice) to the accounting manager.
- Once approved, payments will be processed by check, ACH, wire, and online.
- Completed records will be filed in vendor records.
- A monthly reconciliation and aging of accounts payable will be prepared.
- Accounts Receivable
- Invoices are prepared by program staff and submitted to accounting to be entered into the financial system.
- Payments are processed by the Development department and submitted to accounting.
- The financial system is updated and appropriate records are kept of receivable balances and aging.
- A monthly accounts receivable reconciliation will be completed.
- Accounting
- Account reconciliations will be completed each month.
- Prepaid expenses and deposits will be properly tracked and reconciled each month.
- Journal entries related to the above transactions are regularly required.
- Other accounting and clerical duties as assigned
Qualifications
- Three to five years of experience with accounts payable, accounts receivable, and general accounting is required.
- Experience with complex Microsoft Excel spreadsheets is required.
- Experience with journal entries into and reconciliations of subsidiary ledgers and control accounts is required.
- Experience with Blackbaud Financial Edge NXT is preferred.
Requirements
- Associates degree with an emphasis in accounting and business is required. Experience on the job may satisfy a portion of this requirement.
- A thorough understanding of fund accounting
- Proficiency with Microsoft Office, particularly Excel
- Proficiency with automated accounting software
- Proficient written and oral communication skills
- Ability to balance competing tasks in an open office
Heart to Heart International (HHI) is committed to accomplishing its mission in a way that protects all program beneficiaries and personnel. It is our shared responsibility to prevent sexual exploitation, abuse, and harassment. HHI staff and volunteers are held to the highest standards of conduct and prohibited from any behavior that places individuals at risk of abuse. HHI is committed to fostering an inclusive workplace where all employees feel valued, respected, and empowered to bring their authentic selves to work every day. We actively promote equity, diversity, and inclusion across all aspects of our organization and welcome candidates from diverse backgrounds to apply.