Administrative Executive Assistant

B&F Construction Code Services

Elgin, IL 60124, USA

Published: 6/14/2022

Full Time

Job Description

The position of the Executive Assistant is to provide the necessary support to enable effective operation of the company. The Executive Assistant classification provides multifaceted support to Administration and works with confidential information of company wide impact.

Duties

This class specification is intended to indicate the basic nature of the position and does not imply that all of the duties are listed, nor does it necessarily list all possible duties that may be assigned. Duties may include, but are not limited to, the following:

1. Perform a wide variety of complex, responsible, and confidential administrative duties for the Administration. Conduct surveys; collect information on operational and administrative issues; prepare reports and/or manuals; assist in preparation of quarterly and annual reports.

2. Assist Administration in day-to-day operations of the company. Assist in writing a variety of correspondence and documents for internal and external use. Preparation and distribution of corporate documents and resolutions for approval; research special topics as assigned.

3. Serve as administrative support for various positions; meeting and agenda preparation and assembly of pertinent materials. Attend meetings of the Administration and keep records of meetings and record attendance, prepare summary for review and approval, distribute copies as required. meeting preparation and meeting notes.

4. Respond to and resolve a variety of requests or complaints from employees or the general public requiring interpretation of policies and procedures; answer calls and assist customers. Represent the Administration when so authorized.

5. Participate in office Administration work; maintain Administrative calendar of activities, meetings and various events; travel arrangements; managing incoming and outgoing correspondence.

6. Prepare presentations; may edit, format, design and maintain company documents; keep corporate files up-to-date and organized.

Essential Qualifications
- Demonstrated experience operating at a senior executive assistant level

- Proficient in Microsoft Excel, Outlook, and Word
- Experience handling material of a confidential and sensitive nature
- Understanding of business priorities

- Good organization skills
- Strong communication, interpersonal, analytical and mediation skills

- Excellent presentation skills
- Strong business acumen and professionalism
- Attention to detail
- Ability to work independently and unsupervised
- Flexibility in working hours
- Ability to type at least 45 wpm.

- Ability to organize and prioritize work assignments.

- Record keeping and filing experience.

- Ability to take accurate notes.

Experience and Training:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying, however, a minimum three years of responsible administrative experience is preferred.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Company DescriptionB & F Construction Code Services, Inc. is led by its founder, Richard A. Piccolo, who brings over forty years of experience in the building code profession. We offer various services, including Plan Reviews, Inspections, Building Department Administration, Code Consulting, and Training Services, catering to Municipal Building Departments, Architectural Firms, Developers, and Construction Workers.

Our expertise encompasses all Major Model Codes, including the ICC (International Code Council) series, the Illinois Plumbing Code, BOCA, NFPA, Accessibility standards, and other accepted industry practices. We have conducted over 110,000 plan reviews, carried out over 600,000 construction inspections, and completed over 220,000 code enforcement inspections. Additionally, we have trained thousands of industry professionals nationwide.

Since our inception, our commitment to Quality, Value, and Service has made our services among the most sought-after in the industry.

Company Description

B & F Construction Code Services, Inc. is led by its founder, Richard A. Piccolo, who brings over forty years of experience in the building code profession. We offer various services, including Plan Reviews, Inspections, Building Department Administration, Code Consulting, and Training Services, catering to Municipal Building Departments, Architectural Firms, Developers, and Construction Workers.\r\n\r\nOur expertise encompasses all Major Model Codes, including the ICC (International Code Council) series, the Illinois Plumbing Code, BOCA, NFPA, Accessibility standards, and other accepted industry practices. We have conducted over 110,000 plan reviews, carried out over 600,000 construction inspections, and completed over 220,000 code enforcement inspections. Additionally, we have trained thousands of industry professionals nationwide.\r\n\r\nSince our inception, our commitment to Quality, Value, and Service has made our services among the most sought-after in the industry.