Job Description
Job DescriptionDescription:
Job Summary:
The Executive Assistant plays a key role in supporting the executive team in multiple areas including managing schedules, managing communication, planning and coordinating travel schedules, organizing and coordinating meetings, developing and creating presentations, and handling various administrative tasks.
Key Responsibilities/Duties:
· Organize and maintain the principal’s daily calendar, including scheduling appointments, and coordinating meetings both internally and externally to optimize the executive’s time
· Prioritize and respond to the principal’s emails and phone calls while acting as a point of contact between the executive and internal/external stakeholders.
· Organize, plan and prep meetings
· Plan and coordinate travel itineraries, flights, accommodations, and transportation for the executive team as needed, while being mindful of budget
· Manage all expenses for the executive team in conjunction with the accounting department
· Prepare presentations, correspondence, and reports in a manner that is accurate and professionally formatted when necessary
· Organize and take notes during meetings, ensuring necessary follow-up on actions items and maintaining records of discussions and decisions is completed
· Coordinate and plan meetings on behalf of the executive team with an emphasis on the principal’s meeting planning
· Oversee the property management…insurance…
· Oversee semi-annual tax…
· Organize, plan and execute details related to new company acquisitions such as .Manage various administrative tasks such as filing, data entry, and office supplies while supporting the daily operations
· Assist in special projects as needed
· Other duties as assigned
Benefits:
· 401(k) & company match
· Medical insurance
· Dental insurance
· Vision insurance
· PTO
· Paid Holidays
Requirements:
Skills & Qualifications:
· Excellent ability to prioritize and manage time effectively
· Strong ability to work in a fast-paced environment with a positive approach to the companies changing needs and priorities
· Excellent verbal and written communication skills
· Strong attention to detail
· Proactively identify issues and implement solutions independently
· Problem solves and utilizes individual judgment when appropriate
· Flexible schedule based on the immediate needs of the company
· Understands the importance of confidentiality and always handles sensitive information with discretion
· Strong interpersonal skills
· Abilit to identify and anticipate the principal’s needs
· Excellent writing, editing and proof-reading skills
· Excellent computer skills including proficiency in Microsoft Office Suite
· Minimum of 3-5 years’ experience in supporting a senior executive or executive team
· Bachelor’s degree preferred
Applicants must be able to pass a physical agility test, and drug test.
Higley Group is an Equal Opportunity Employer and provides opportunity to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.