Job Description
Job DescriptionSalary: $19 Hourly
Employment Status: Part-time 15 Hours Per Week
Job Summary:
The marketing assistant works alongside the Marketing and Development Coordinator. The assistant is responsible for CRM management & maintenance, multi-department communication for content gathering and promotion, content development for social media & email marketing, maintaining the website, collecting & analyzing quantitative data, assisting in organizing and creating material for fundraising events, and assisting with onboarding new staff by providing marketing materials.
Meeting and Event Support:
- Set up meeting spaces, including preparing agendas and organizing materials (e.g., water, pens, etc.)
- Make copies of documents and organize materials
Content Development:
- Assist in creating social media content, including design, photography, and videography
- Occasionally, travel to local program sites to capture photos and videos for content
- Collaborate with staff across all departments to gather stories and create content
- Support internal communication by sharing the monthly marketing project with staff via email
- Contribute ideas and assist in the development of the annual marketing plan
Website Maintenance:
- Add new events to our website calendar
- Upload monthly newsletters to the websites archive
- Update website images and information as needed
Organizing Media:
- Create and maintain an organized photo/video library for staff use in communications, media, and grant applications
CRM Management and Maintenance:
- Maintain email list by removing duplicates and bounced emails
- Create designated email groups (e.g., donors, volunteers, active members, etc.)
Data Collection:
- Record weekly social media outreach metrics and maintain organized documentation
- Analyze Facebook and Instagram insights
- Track email newsletter engagement (open rates, clicks, etc.)
- Run reports on the email database
Onboarding New Staff:
- Create email signatures for new staff
- Create name plaques
- Add new staff members to the website
- Subscribe the new team members to the monthly newsletter
- Assist with creating new business cards
- Create a Welcome to HACES sign for the new team members office
- Assist HR in creating welcome folders, as needed
- Assist in developing and executing fundraising campaigns
- Support efforts to build and maintain positive donor relationships
- Prepare and send thank-you letters and other communications to donors
- Assist with the execution of HACES fundraising events, which may occasionally include weekend events
Minimum Qualifications:
- High school diploma required
- Basic knowledge of marketing, visual communication, or multimedia
- Proficiency using social media platforms such as Facebook, Instagram, and others
- Working knowledge of Google Suite (Docs, Sheets, Drive, Slides, Gmail)
- Working knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Strong written and verbal communication skills
- Team player who demonstrates HACES values: integrity, leadership, trust, respect, and participation
- Strong interest in learning and growing professionally
- Self-starter with a willingness to take initiative
Preferred Qualifications:
- Experience in using graphic design platforms (Canva, Adobe, etc.)
- Basic knowledge of website management
- Familiarity with donor database system (Network for Good preferred)
- Attention to detail- ability to execute accurately without excess supervision
- Ability to stay organized, manage time effectively, and juggle multiple tasks
- Strong problem-solving skills and resourcefulness
- Professional telephone etiquette
- Bilingual in English and Spanish