Practice Coordinator

Job Description

We are seeking a highly organized and proactive Practice Coordinator in Litigation Practices to support attorneys and timekeepers in a fast-paced, collaborative law firm environment. This role is ideal for someone who thrives in a detail-oriented setting, enjoys problem-solving, and can seamlessly manage competing priorities while delivering high-quality administrative and practice support.

About the Role

The Practice Coordinator serves as a trusted partner to attorneys, ensuring smooth day-to-day operations across scheduling, client matters, billing, and practice initiatives. You will play a key role in keeping legal workflows efficient and ensuring exceptional service to both internal and external stakeholders.

Key Responsibilities

• Manage attorney calendars, meetings, deadlines, and travel arrangements
• Serve as a primary point of contact for clients and internal teams
• Handle matter administration including conflicts checks, engagement letters, audits, and secure data transfers
• Maintain accurate client and matter data using systems like Outlook and Salesforce
• Draft, edit, and finalize legal and administrative documents
• Support billing processes, time entry, invoicing, budgets, and client reporting
• Coordinate practice projects, client events, meetings, and presentations
• Collaborate with billing, marketing, IT, and other departments
• Assist with litigation support including filings, trial preparation, and case documentation
• Anticipate attorney needs and proactively manage priorities

About You

• Bachelor’s or Associate’s degree preferred (business, finance, or related field)
• 3+ years of experience supporting attorneys in a law firm or professional services environment
• Strong understanding of legal procedures, practice areas, and law firm operations
• Experience managing complex scheduling, legal documents, and administrative workflows
• Proficiency in Microsoft Office Suite, Adobe Acrobat, DocuSign, and legal billing systems (Aderant / 3E preferred)