Job Description
Job DescriptionDescription:
Location: Remote (Must be in Guadalajara)
Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.
While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.
When you feel like you belong, work is no longer work – it's personal. At Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Paylocity, we’re doing just that. Join us as we change the future and transform your career!
Position Overview:
This role provides essential administrative support in a fast-paced environment, with responsibilities that include coordinating recruitment processes, managing logistics, and planning and executing regional culture and engagement events. It requires a high level of professionalism, attention to detail, and a strong commitment to delivering quality service across a range of stakeholders while maintaining Paylocity's employee-focused culture.
Reporting Structure: This position has dual reporting to both the Culture & Engagement Manager and Lead Talent Acquisition Coordinator.
Responsibilities:
The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Provide comprehensive support throughout the recruitment process by overseeing candidate interview scheduling with precision, coordinating with multiple stakeholders, and ensuring timely communication. Additionally, facilitate background checks in compliance with company policies, and efficiently manage the employee referral program by tracking incoming referrals, communicating with referring employees, and ensuring the smooth processing of relevant information.
- Perform additional administrative duties as needed to support the successful hire of new employees.
- Partner and collaborate effectively across Talent Acquisition, with the business, and candidates or new hires to ensure an optimal candidate, hiring manager, and recruiter experience, fostering strong relationships and a seamless recruitment process.
- Act as a process improvement champion, analyzing existing recruitment workflows, soliciting stakeholder feedback, and proposing solutions to enhance efficiency.
- Collaborate with the team and leadership to develop and document best practices and standard operating procedures (SOPs) for the recruitment process.
- Provide backup during peak or high-volume periods to ensure we meet our SLA commitments.
- Plan and execute regional culture and engagement events (both in-person and virtual) under the guidance of C&E leadership, applying project management methodologies to ensure organized and successful events.
- Source and develop relationships with regional vendors and external partners, maintain vendor database, manage event financials and ensure timely payments while adhering to allocated budgets.
- Maintain accurate documentation for planning, execution, and post-event analysis (checklists, events planning, run of show, etc.) and track metrics to measure event impact. Partner with internal teams (HR, Facilities, Marketing, Communications and other stakeholders) for event initiatives.
- Ensure all event communications are updated across multiple channels (ESS Calendar, Culture Resource Hub, Community, office displays).
- Travel as necessary for event production and other duties as assigned.
Education and Experience:
- Bachelor's degree or equivalent experience with 2+ years administrative experience in HR/recruiting, event planning, or project management
- Advanced scheduling, logistics coordination, and multitasking abilities in fast-paced environments
- Proficiency in Microsoft Office suite including Excel formulas, Word, and PowerPoint
- Strong attention to detail with proven ability to manage multiple tasks and deadlines
- Demonstrated adaptability and composure when handling shifting priorities
- Exceptional written and verbal communication skills
- Track record of improving processes and workflows
- Experience partnering with stakeholders across recruitment and event activities
- Customer service mindset focused on candidate and team member support
- Self-motivated with strong organizational capabilities
Physical Requirements:
- Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
- Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.
- Ability to stand for extended periods during events: Event execution may require being on your feet for several hours at a time.
- Lifting capability: Must be able to lift and move items up to 50 pounds as needed for event setup and breakdown.
Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.
We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.
We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact LeaveBenefits@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.
Your personal data will be processed for recruitment purposes in accordance with our Notice of Privacy Practices for Mexico Job Applicants and applicable Mexican data protection laws.
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