Accounts Payable and Payroll Clerk

Job Description

Job Description

Responsibilities:

The Accounts Payable/Payroll Clerk for processing the company’s accounts payable processes, ensuring

timely and accurate payment of invoices, and maintaining strong vendor relationships. The role

processes the company’s bi-weekly payroll for all staff, contractors, and management.

Responsibilities & Duties

Accounts Payable

● Process vendor invoices accurately and in a timely manner

● Match purchase orders, receipts, and invoices (3-way match)

● Review invoices for proper approvals and coding

● Prepare and process weekly check runs, ACH, and wire payments

● Maintain vendor records, including W-9s and payment terms

● Reconcile vendor statements and resolve discrepancies

● Respond to vendor inquires and maintain positive relationships

● Assist with month-end close, including accruals and reconciliations

● Ensure compliance with company policies and internal controls

● Support year-end 1099 preparation and reporting

● Assist with month-end and year-end closing activities

Payroll

● Process payroll for all staff, vendors and management via ADP

● Assist with timecard review and validation for accuracy

● Process payroll, including data entry and audit checks

● Ensure payroll is processed in compliance with applicable laws and company policies

● Maintain confidentiality of employee payroll information with integrity

● Respond to employee payroll inquiries and resolve discrepancies

● Generate payroll reports for management and audits

● Prepare and submit payroll tax filings and payments

● Maintain payroll records, including earnings, deductions, and benefits

Qualifications

● Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)

● 2+ years of experience in payroll, accounts payable, or general accounting

● Experience with accounting and payroll systems (Sage Intacct, ADP, or similar system)

● Basic understanding of payroll processes and compliance (required)

● Ability to manage multiple tasks and meet deadlines

● Strong attention to detail and accuracy

● Strong analytical, organizational and problem-solving skills

● Effective communication skills and ability to work cross-functionally

Preferred Skills & Experience

● Excellent organizational and time management skills

● Experience in a school setting (preferred)

● Familiarity with ERP/accounting systems

● Experience with payroll systems (e.g., ADP, or similar)

● Knowledge of 1099 reporting requirements

● Understanding of internal controls and audit processes

Physical Requirements

● Ability to sit and work at a computer for extended periods

● Occasional lifting of files or office materials

● Ability to work remotely

Work Environment

This position operates in an office environment with regular interaction across departments, including

purchasing, HR and operations. The position is a hybrid role.