Accounts Payable Coordinator

Job Description

Job DescriptionAccounts Payable CoordinatorLocation: Houston, TX
Work Arrangement: Hybrid (Onsite Monday–Thursday, Remote Friday)
Schedule Options:

• 7:00 AM – 4:00 PM CST
• 9:00 AM – 6:00 PM CST

Pay Range: $30.00 – $33.00 per hour
Job SummaryThe Accounts Payable Coordinator is an intermediate?level professional responsible for ensuring compliance with Source?to?Pay (S2P) policies and procedures. This role serves as a key liaison between business partners, the S2P team, and vendors to ensure timely processing of requisitions, purchase orders, invoices, and payments. The position also plays an active role in mentoring, training, and continuous process improvement.Essential Duties and ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Serve as the Area’s Source?to?Pay (S2P) champion by partnering with Supply Chain, Accounting, and Field Operations to promote compliance and resolve system or process issues
• Manage and support Accounts Payable and S2P activities, including:
  • Payment inquiries and follow?ups
  • Invoice approval monitoring
  • Assisting in tolerance failure resolution
• Act as a subject matter expert (SME) by:
  • Pulling and distributing reports and queries
  • Serving as the primary point of contact for Area S2P matters
  • Resolving Area?level procurement and AP issues
• Partner with Accounts Payable to ensure proper use of invoicing methods and payment channels
• Drive utilization of corporate procurement agreements and preferred suppliers
• Work closely with Finance and Accounting to resolve supplier billing and payment discrepancies
• Assist vendors with onboarding, invoice submission, and payment inquiries
• Support business users and vendors with Coupa processes
• Monitor open purchase order reports and ensure aged items are resolved timely
• Monitor unresolved tolerances and work with users to ensure invoices post accurately and on time
• Support supplier setup requests and coordinate with supplier support teams
• Create receipts for non?integrated or emergency orders and void receipts when required
• Develop and maintain process documentation
• Evaluate procedures and recommend improvements for efficiency and compliance
• Facilitate training sessions for Coupa users using Microsoft Teams and PowerPoint

Systems and Tools Supported

• Oracle
• Coupa
• ServiceNow
• Microsoft Outlook
• Microsoft Excel
• Symbeo

QualificationsEducation & ExperienceRequired:

• High school diploma or GED
• Four (4) or more years of experience in a corporate environment
• Experience in procurement, accounts payable, or shared services

Preferred:

• Associate degree or some college coursework
• Direct knowledge of Accounts Payable processes

Knowledge, Skills & Abilities

• Strong verbal and written communication skills with the ability to communicate professionally via phone and email
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with ERP accounting systems
• Proficiency in Coupa or other source?to?pay platforms
• Experience using ServiceNow or similar ticketing systems
• Excellent organizational skills with a strong attention to detail and accuracy
• Ability to manage multiple priorities, meet deadlines, and work independently
• Strong customer service mindset with professional demeanor
• Ability to maintain confidentiality and exercise sound judgment
• Analytical and problem?solving skills with a continuous improvement mindset
• Ability to work effectively as both an individual contributor and a collaborative team member
• Demonstrated leadership qualities including accountability, ownership, and proactive engagement
  

#IND1#ZRCompany DescriptionUsing the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (“CrossFire”) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest.

Since our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.

Company Description

Using the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (“CrossFire”) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest.\r\n\r\nSince our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.