Job Description
Job Description
We are looking for an Executive Assistant to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will provide essential support to organizational leaders, ensuring smooth operations and effective coordination of projects and events. This position offers an excellent opportunity to contribute to meaningful initiatives while developing your skills in a dynamic environment. This role is 100% onsite, M-F, 8:30am-5:30pm. April 20th - June 12th, 2026, with a POSSIBILITY of extending.
Candidates familiar with current news & international political happenings and matters important to younger people and bilingual candidates are encouraged to apply.
Responsibilities:
• Manage and organize executive calendars, including scheduling meetings and appointments.
• Provide logistical support for events and programs, including planning, promotion, and space reservations.
• Act as a liaison with international students, facilities staff, and external vendors to ensure effective communication.
• Prepare reports and organize information to meet deadlines and support decision-making.
• Assist in the creation of promotional materials using tools such as Canva and Instagram.
• Collaborate with team members to ensure the successful execution of projects and initiatives.
• Adapt to changing priorities and maintain flexibility in a fast-paced environment.
• Uphold appropriate boundaries while fostering an inclusive and supportive community.
• Support other team members with various administrative and operational tasks as needed.
• Minimum of one year of experience in a similar role, with demonstrated success in program and event planning.
• Strong verbal and written communication skills, including the ability to work with diverse communities.
• Proficiency in Google Drive, Microsoft Office Suite, and familiarity with tools like WordPress and Canva.
• Knowledge of social justice issues and experience in community-building initiatives.
• Ability to work effectively in a fast-paced, dynamic environment with a high degree of flexibility.
• Strong time management skills and attention to detail.
• Willingness to learn on the job and take initiative.
• Bilingual capabilities are highly beneficial for engaging with international audiences.