Job Description
We're seeking a highly organized, discreet, and proactive Senior Administrative Assistant to support a Chief Financial Officer and partner closely with the executive team. This role handles complex scheduling, executive communications, board committee support, and confidential projects. Occasional late-afternoon/evening board meetings may be required.
What you'll do
-
Manage calendar, inbox, and meeting logistics; prioritize time-sensitive requests
-
Draft, edit, and track executive correspondence, presentations, and reports.
-
Coordinate with Accounting/Finance to monitor deadlines, deliverables, and cross-functional priorities.
-
Serve as a liaison to department leaders, vendors, and external stakeholders; ensure clear, timely communication.
-
Support Finance, Investment, and Audit committee meetings: build agendas, compile/distribute materials, attend meetings, and prepare draft minutes.
-
Drive special projects for the CFO with a high level of confidentiality and follow-through.
-
Plan team meetings, offsites, and department activities; handle related logistics and materials.
What you'll bring
-
3-5+ years supporting C-level executives (finance leadership support a plus).
-
Experience partnering with accounting/finance teams; comfort with financial terms and data.
-
Excellent writing, proofreading, and slide/report preparation skills.
-
Mastery of Google Workspace and/or Microsoft 365; Adobe Acrobat; familiarity with databases/CRMs a plus.
-
Strong relationship-building skills with a service mindset and healthy boundaries.
Nice to have
-
Bachelor's degree preferred
-
Prior experience supporting board/committee operations (agenda packets, minutes).
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.