Full-Time Bookkeeper / Office Manager (On-site, Chicago)
Job Description
Job Description
Company: MOOvers Chicago Inc.
Location: 5201 W Grand Ave, Chicago, IL (On-site ONLY)
Who We Are
At MOOvers Chicago Inc., a premier moving company based in Chicago, we are dedicated to providing exceptional service and are excited to welcome a Bookkeeper / Office Manager to our team. This role is ideal for a meticulous and tech-savvy professional with a blend of full-charge bookkeeping and office administration skills who is ready to contribute to a thriving, growing business.
The Opportunity
This is a full-time, hands-on role where you will be responsible for all of our company’s day-to-day financial and administrative tasks. You will manage our books, streamline office procedures, and ensure the financial health of the company by working closely with the owner and our remote CFO. The ideal candidate will have extensive experience with QuickBooks, advanced proficiency in Excel (or GSuite), and a passion for maintaining accurate financial records and improving processes.
Key Responsibilities
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Full-Cycle Bookkeeping: Manage all aspects of Accounts Payable (bill entry, payment scheduling) and Accounts Receivable (invoicing, collections).
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Financial Reporting: Prepare, review, and analyze monthly financial statements and generate other reports to help ownership evaluate business performance.
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Reconciliations: Perform daily and monthly bank and credit card account reconciliations, ensuring all transactions are categorized accurately.
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Payroll & Benefits: Process company payroll, manage pay rates, remit deductions, and administer employee benefits programs.
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General Ledger Maintenance: Book journal entries, manage account allocations, and maintain the integrity of the general ledger.
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Vendor Management: Onboard new vendors, collect W-9s and banking information, and serve as the main point of contact.
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Office Administration: Manage renewals for company insurance policies, local business permits, and licenses.
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Process Improvement: Maintain and refine protocols for financial tasks to improve efficiency and accuracy.
Qualifications
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Experience: A minimum of 3-5 years of hands-on, full-charge bookkeeping experience, preferably in a business services environment.
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Education: Associate's degree in Accounting or Business Administration is required; a Bachelor’s degree is a plus.
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Technical Skills: Advanced proficiency in QuickBooks is essential. High proficiency in Microsoft Excel (or GSuite). Must be tech-savvy; comprehensive training will be provided on our industry-specific CRM and internal processes.
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Accounting Knowledge: Excellent knowledge of general accounting principles and best practices. Must be able to prepare, review, and understand a full financial statement.
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Professional Attributes: Meticulous attention to detail, strong organizational and analytical skills, and the ability to work both independently and collaboratively with all departments.
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Spanish Speaker - a plus.
Compensation & Benefits
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Competitive Pay: $65,000 - $75,000 per year, based on experience.
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Available Benefits: Simple IRA, Medical Insurance, Dental Insurance, Life Insurance, and Paid Time Off (PTO).
How to Apply Submit your resume to Hiring@MOOversChicago.com and let us know why you believe you are the best fit for this position.
To confirm you have read this post in its entirety, please include the answer to the following question in your application: What is the main purpose of a W-9?
Company DescriptionMOOvers Chicago Inc. is a family-owned and operated, professional moving company based in Chicago. We offer residential, commercial moving, and storage services.
Company Description
MOOvers Chicago Inc. is a family-owned and operated, professional moving company based in Chicago. We offer residential, commercial moving, and storage services.