Administrative Assistant (Healthcare)

Job Description

Job Description

Pittsburgh area healthcare group needs an experienced Administrative Assistant.

Duties to include:

· Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

· Reads, research, and routes executive correspondences

· Drafts letters and documents for internal and external audiences

· Maintains staff schedule by planning and scheduling meetings, conferences, teleconferences, and travel

· Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc.

· Responsible for assembling and distribution of materials for Board meetings each month.

· Calls directors and committee members as needed to determine attendance for meetings.

· Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary.

· Maintains administrative files.

· Excellent oral and written communication skills

· Meet and greet clients and visitors who call in to or visit the site and provide solutions to customer problems in a timely manner

· Handles sensitive information in a confidential manner

· Maintains supplies inventory by checking stock to determine inventory level

· Prepare invoices and reports to funding agencies as needed under the direction of the senior team.

· Perform any other duties as assigned.

Requirements:

· 3+ years of like administrative support experience

· Professional verbal and written communication skills

· Proficient MSOffice skills

· Types with speed and accuracy from dictation, rough draft, or general instructions

· Ability to function well in a high-paced and at times stressful environment

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Ability to handle multiple projects

· Ability to prioritize and manage time

· Any like experience within the healthcare/medical field is a plus