Job Description
Job Description
Firm: The Law Offices of Bello & Morton, LLC
Location: Wareham, Massachusetts (Virtual Role)
Hours: 8:30 AM – 4:30 PM EST, Monday–Friday
Starting Rate: $8/hour (may be higher depending on experience)
The Law Offices of Bello & Morton, LLC is seeking a proactive and highly organized Executive Assistant to support our managing attorney, firm operations, and family-related scheduling. This role is fully remote but requires prompt, professional communication and availability during business hours. The ideal candidate is resourceful, detail-oriented, and comfortable balancing business administration with personal support.
Key Responsibilities
Calendar & Scheduling
- Manage and coordinate all calls, Zoom meetings, and appointments with clients, team members, and referral partners.
- Schedule workouts, kids’ activities, lessons, and doctor appointments.
- Maintain a master calendar for both family and firm, ensuring no conflicts.
- Block time for vacations, retreats, and personal recharge.
- Track school calendars, sports schedules, and special events.
Inbox & Communication
- Triage daily emails, flag high-priority items, and draft responses for review.
- Direct inquiries to the appropriate team members (e.g., estate planning – Jen, real estate – Cheryl).
- Follow up with attorneys, CPAs, financial advisors, vendors, and referral partners.
- Coordinate communication with event hosts and external partners.
Travel & Event Planning
- Research and book flights, hotels, and accommodations (Airbnb, etc.).
- Plan family getaways, conferences, and retreats.
- Create detailed trip itineraries (restaurants, tours, kid-friendly activities).
- Book tickets for concerts, shows, and family outings.
Client & Business Administration
- Maintain trackers for billing, court dates, and deposition scheduling.
- Send invoices and coordinate with the bookkeeper and paralegal.
- Update SOPs, calendars, and internal workflows.
- Prepare marketing materials including newsletters, presentations, and webinar resources.
Family Support (Virtual-Friendly)
- Book lessons, camps, and sports sign-ups online.
- Manage online orders (gifts, flowers, tickets, etc.) and RSVPs.
- Coordinate grocery, meal kits, and delivery services (Instacart, Amazon, etc.).
- Maintain a “kids’ activities” calendar with local trips, theme weeks, and events.
- Coordinate with local sitters for scheduling (already pre-vetted).
Special Projects
- Research enrichment opportunities for children.
- Support Beach Bucket Club membership management, invitations, and event logistics.
- Track KPIs and keep dashboards current.
Qualifications
- 3+ years of experience as an Executive Assistant, preferably in a law firm or professional services environment.
- Excellent organizational and multitasking skills with strong attention to detail.
- Exceptional written and verbal communication skills.
- Tech-savvy with proficiency in Microsoft Office, Google Suite, Zoom, and project management tools (Asana, Trello, or similar).
- Discretion, integrity, and ability to handle sensitive information with confidentiality.
- Flexible, solution-oriented, and able to adapt to shifting priorities.
- Prompt responses to requests and tasks.
- Clear, professional communication at all times.
- Willingness to take direction and adjust to feedback.
Core Values
At The Law Offices of Bello & Morton, LLC, we uphold the following values in every aspect of our work:
- Transparency
- Innovation
- Honesty
- Kindness
- Efficiency
We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.