Job Description
Job Description
Job Summary
The Office Manager / Bookkeeper is responsible for overseeing daily office operations while managing the company’s financial records. This role combines administrative leadership with hands-on bookkeeping, ensuring efficient office workflow, accurate financial reporting, and compliance with company policies and accounting standards.
Key Responsibilities
Office Management
- Oversee day-to-day office operations and administrative procedures
- This role requires precise data entry skills and a high level of attention to detail to ensure error-free work.
- Manage office supplies, equipment, vendors, and service contracts
- Coordinate schedules, meetings, and office communications
- Maintain organized filing systems (physical and digital)
- Support HR-related administrative tasks such as onboarding, timesheets, and employee records
- Ensure compliance with company policies and workplace regulations
- Ensure Schedule of Values is inputted in a timely manner
Bookkeeping & Financial Duties
- Record and maintain accurate financial transactions (AP/AR, general ledger)
- Process invoices, payments, expense reports, and reimbursements
- Perform bank and credit card reconciliations
- Prepare payroll or coordinate with external payroll providers
- Assist with budgeting, cash flow tracking, and financial forecasting
- Generate monthly, quarterly, and annual financial reports
- Support external accountants during audits and tax preparation
Qualifications & Skills
- This position requires at least 5–10+ years of hands-on bookkeeping experience.
- Proven experience as an Office Manager, Bookkeeper, or similar role
- Strong knowledge of bookkeeping principles and accounting practices
- Proficiency in accounting software (e.g., QuickBooks, Xero, Sage) and MS Office
- Excellent organizational and time-management skills
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
Preferred Qualifications
- Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field
- Payroll processing experience
- Knowledge of local/state tax and labor regulations
- Experience working in a small or medium-sized business environment
Compensation & Benefits
- Competitive salary based on experience
- Medical health insurance
- Dental insurance
- 3 days of Paid Time Off (PTO)
- Paid major holidays
- Paid vacation
- Opportunities for professional development
Company DescriptionPrime Contractor
Company Description
Prime Contractor