Job Description
Job Description
Description:
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Acts as confidential administrative aide; provides administrative support to the manager and other departmental employees through the coordination of departmental administrative functions.
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Responds to or refers information requests by phone, e-mail/general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; provides word processing, typing, dictation support to departmental staff.
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May function as timekeeper, schedule meetings, support transcription and assures proper filing, retrieval and retention of information.
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Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open/Screen/Distribute departmental mail; managing calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc.
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Maintain proficiency in Microsoft Office software (Word, Excel, PowerPoint, etc.)
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Maintain project schedules (Microsoft Project, etc) and data entry for databases specific to departmental functions (Access, SQL/Server.)
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Maintain department budgets (knowledge of SAP and budgetary processes.) Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.
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Assists manager in tracking and meeting project deadlines.
Qualifications:
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College level coursework (100+) from an accredited institution will be evaluated on an individual basis according to the skill/level to determine if applicable to the position by management.
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Document Control & Archiving: Demonstrates a strong understanding of document control procedures, including proper archiving practices and digital transmission protocols to ensure secure and efficient handling of records.
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Digital Transmission: Experienced in managing digital workflows and transmitting documents securely across platforms.
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Microsoft SharePoint Expertise: Proficient in creating, managing, and maintaining Microsoft SharePoint sites, including document libraries, permissions, and collaboration tools.
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Cross-Departmental Collaboration: Skilled in facilitating training and knowledge exchanges across departments to promote consistency and shared understanding of processes.
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Data & Statistical Information Handling: Capable of exchanging, organizing, and interpreting internal data and statistical information to support reporting, analysis, and decision-making.
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A minimum of 6 years of related experience is required for the senior level.
Benefits:
Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.
Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.
Synectics is an equal opportunity employer.