Inventory Finance Specialist, Assistant/Testing Coordinator Assistant

Ascent Classical Academy of Douglas County

Lone Tree, CO, USA

Published: 6/14/2022

Job Description

Job Title: Inventory Finance Specialist, Assistant/Testing Coordinator Assistant

FLSA Status: Non-Exempt

Reports to: Inventory Finance Specialist

Work days: Part-time to Full-Time, approved work site calendar, typically Monday through Friday, 7:00 am -3:30 pm. See the offer letter for specifics.

Start Date: Immediate

Hourly Wage Range: $18 - $20/hour

Position Summary: The Inventory Finance Assistant will play a crucial role in supporting the financial management of inventory. This position involves collaborating with various departments to ensure accurate inventory tracking and valuation, monitoring stock levels, and assisting with financial reporting and analysis. The ideal candidate will possess strong analytical skills, attention to detail, and a passion for optimizing inventory processes.

One primary area of support to school staff is the collaborative team-oriented approach to projects taken by the Purchasing Specialist, the Inventory Finance Specialist, and other Finance staff.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He or she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Inventory Assistant Essential Function

Assist in maintaining accurate inventory records, including data entry, reconciliation, and adjustments of inventory records
Collaborate with the Inventory Finance Specialist to prepare inventory reports as needed
Assist in monitoring inventory levels and work with finance teams to address discrepancies and optimize stock levels
Assist in distributing delivered and stock materials to classrooms and administrative departments as needed.
Assist in the development and implementation of inventory management policies and procedures.
Participate in regular audits to ensure inventory accuracy and compliance with financial policies, regulations and standards
Coordinate with the finance department to ensure accurate posting of inventory transactions
Assist in collaborating with faculty and staff to identify inventory needs and support educational programs.
Assist in maintaining an organized and clean inventory storage area.
Participate in special projects and initiatives aimed at improving inventory management processes
Assist the testing coordinator
Complete and document all training assigned by their direct supervisor in a timely and accurate manner
Other duties as assigned

Assessment Coordinator Assistant Essential Function Part-Time | Seasonal approximately 10 weeks per year

Job Duties:

Train with the Assessment Coordinator on Chromebook troubleshooting and testing programs, including PearsonNext, Bluebook, and NWEA.
Provide day-of testing support, including technical troubleshooting.
Understand and execute established testing procedures to ensure a smooth testing environment.
Collaborate with the technology (Alerio) team to maintain seamless technology operations during testing.

Dual Position Requirements:

A high school diploma or equivalent is required; an associate's or bachelor's degree in a related field is preferred
Previous experience in inventory management, supply chain, or a related field.
Strong organizational and multitasking skills
Proficiency in inventory management software and Microsoft Office Suite including Microsoft Excel
Excellent communication and interpersonal skills
Demonstrate proficiency in both written and spoken English to effectively perform their job responsibilities and communicate in the workplace
Attention to detail and a high level of accuracy
Ability to lift and move inventory items as needed
Familiarity with educational materials and supplies is a plus
Initiative and effort
Patience, reliability, and a positive attitude
Willingness to take responsibility for being on time and maintaining attendance as an essential part of job performance
Adherence and loyalty to the school and ACA's mission and vision and adherence to all school policies
Excellent interpersonal, oral, and written communication skills
Proven ability to work in a fast-paced and deadline-oriented environment
Ability to develop positive and professional relationships with students, parents, and colleagues
Creative problem-solving skills
Ensure prompt, courteous, and superior customer service of the school's faculty, staff, administration, students and families

Dual Position Physical Requirements:

Must be able to lift up to 35 pounds; living and moving of heavier items with a helper is also required
Specific vision abilities required by this job include close vision requirements due to computer work
Ability to stand, sit, and regularly use hands and fingers to operate a computer for long period of time
Physical assembly of furniture, technology, equipment, and other school related supplies is a part of the job

Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a biometric background check, which will require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:

Convictions for violent crimes, such as assault or domestic violence.
Convictions for offenses against children, including abuse or endangerment.
Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.
Certain felony convictions, depending on their nature and recency.
History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria.

Verification of Qualifications: You will be asked to provide verifiable proof for roles that demand specific qualifications or certifications (such as teaching credentials). We also conduct reference checks to validate your professional history and qualifications.

Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.

This employer utilizes E-Verify