Job Description
Job DescriptionWe are looking for an Administrative Assistant to support a philanthropy-focused team in Maryland. This Long-term Contract opportunity is ideal for an experienced, detail-oriented individual who can manage day-to-day office coordination, provide attentive administrative support, and interact confidently with donors, executives, and visitors. The position requires a high level of accuracy, discretion, and adaptability in a structured onsite environment. You will play an important role in helping the office operate smoothly while maintaining organized records and clear communication.
Responsibilities:
• Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient.
• Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care.
• Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail.
• Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows.
• Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes.
• Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility.
• Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service.
• Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned.
• Prior experience in an administrative assistant, office support, or receptionist role.
• Strong verbal communication skills with the ability to manage inbound phone calls professionally.
• Demonstrated accuracy in data entry, document handling, and record maintenance.
• Proficiency with Microsoft Office 365, including Excel and standard administrative tools.
• Experience working with DonorPerfect or a similar donor or customer database is preferred.
• Excellent organizational skills and a consistent focus on detail and follow-through.
• Ability to work onsite Monday through Friday