Job Description
Executive Personal Assistant to HNW Principals, Family Office, Plymouth County, Massachusetts/Hybrid
A HNW couple with a family office and homes in Plymouth County and Boston are looking for an Executive Personal Assistant. to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in private equity/ finance/family office and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the couple’s life runs as smoothly as possible, taking as much of their plates as possible. This is a hybrid position meeting at their home office in Plymouth County as well as their home in Boston occasionally, as needed.
About the Job:
- Support the principals with all day-to-day matters including personal/professional calendar management
- Anticipate the needs of the principals and liaise with key stakeholders, particularly as it relates to their homes, payroll for housekeepers and other staff, maintenance of the grounds
- Organize and manage personal, domestic/international travel arrangements.
- Provide a broad range of administrative support, run errands, manage cars and insurance, plan dinners/events, personal and professional
- Be the liaison for philanthropic charities they are involved with
- Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals, as needed
- Expense reporting
- Assist with ad hoc projects.
- Base Salary, Discretionary Bonus, Comprehensive Healthcare
About You:
- At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principal; Experience in the Private Equity space or family office space a PLUS
- Bachelor’s Degree
- Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver who anticipates needs with a “no job too small” attitude
- High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
- Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, AI to improve processes
- Excellent written and verbal communication skills
- A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.