Job Description
Job Description
We are looking for a skilled Office Manager for our client Baton Rouge, Louisiana. In this short-term contract to full time role, you will be responsible for ensuring the efficient day-to-day operations of the office while supporting legal and administrative processes. The ideal candidate will be detail-oriented, organized, and capable of handling multiple tasks in a fast-paced environment.
Responsibilities:
• Manage incoming calls, direct them appropriately, and ensure prompt responses to inquiries.
• Open, sort, and distribute mail while maintaining proper documentation.
• Prepare and maintain client folders by organizing materials and entering details into the system.
• Monitor and manage deadlines for legal filings, ensuring all tasks are completed on time.
• Draft and send out correspondence, including basic letters and legal notices.
• Order, organize, and process medical records and related documentation.
• Create disbursement sheets for settled cases and ensure accurate recordkeeping.
• Assist in e-filing lawsuits, handling written and paper discovery, and preparing for trials.
• Maintain office supplies inventory and place orders as needed.
• Support the part-time bookkeeper with financial tasks and ensure smooth collaboration.
• Proficiency in Microsoft Word and Excel for document preparation and data management.
• Experience with accounting software systems, including accounts payable and receivable.
• Familiarity with CRM tools and administrative management practices.
• Ability to handle inbound calls professionally and provide excellent customer service.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Knowledge of legal office processes, including discovery and e-filing procedures.
• Comfortable working with medical records and maintaining confidentiality.
• Detail-oriented approach to managing deadlines and ensuring accuracy in documentation.
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