Executive Assistant

Job Description

Job DescriptionSalary:

Executive Assistant

About Us

Velocity and its portfolio of brands are the nations leading builders of Re-Engineered Classics, redefining what it means to own a classic. Our vehicles arent just restored; theyre entirely reborn. By blending timeless design with todays performance, comforts, and technology, we set the standard for how classics are built, owned, and driven. Every product we create is crafted without compromise, honoring the past while delivering the experience of today.

Velocitys Culture and Core Values

Success at Velocity requires a whatever it takes mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomesbecause growth does not come from comfort.

We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. Thats not my job is not in our vocabulary; when one part of our team falls short, we all do.

Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success.

Overview

The Executive Assistant to the CEO serves as the right hand and trusted partner to the Chief Executive Officer, providing high-level administrative, strategic, and organizational support. This individual acts as the CEOs gatekeeper and representativeensuring the CEOs time, communications, and priorities are managed effectively. The ideal candidate is poised, professional, and highly organized, with strong business judgment and exceptional communication skills.

This role functions as a junior-level Chief of Staff, requiring the ability to anticipate needs, coordinate across departments, and represent the CEO with professionalism and discretion.

Job Level

Individual Contributor

Reports To

Chief Executive Officer

Duties and Responsibilities

Executive Support & Coordination

• Manage the CEOs calendar, appointments, travel, and daily schedule with precision and discretion.
• Serve as the primary point of contact for internal and external stakeholders, prioritizing access and communication to the CEO.
• Prepare, review, and edit correspondence, documents, and presentations on behalf of the CEO.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Track follow-ups, key initiatives, and commitments to ensure timely execution and alignment with company priorities.

Communication & Representation

• Draft professional emails, memos, and communications reflecting the CEOs voice and intent.
• Represent the CEO in meetings and communications when necessary, ensuring consistency and professionalism.
• Manage inbound requests, communications, and information flow, determining the appropriate course of action or delegation.
• Act as a liaison between the CEO and department heads, clients, and partners to facilitate efficient collaboration.

Project & Presentation Support

• Assist with the development of executive presentations, reports, and proposals for leadership meetings or external partners.
• Coordinate and prepare materials for board meetings, leadership summits, and company events.
• Support the CEO in monitoring company initiatives, tracking performance metrics, and maintaining alignment on strategic objectives.

Operational Excellence

• Develop and maintain systems to improve executive efficiency and information flow.
• Coordinate logistics for high-level meetings, including agenda creation, note-taking, and action tracking.
• Assist in project coordination across teams to ensure deadlines are met and outcomes achieved.
• Uphold the highest standards of professionalism, integrity, and confidentiality at all times.

Required Skills and Abilities

• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with professional business writing experience.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools.
• Ability to create visually polished presentations and executive-level reports.
• Strong sense of ownership, initiative, and ability to work with limited direction.
• Proven ability to maintain confidentiality and manage sensitive company information.

Education Background and Experience

• Bachelors degree in Business Administration, Communications, or related field preferred.
• 5+ years of experience supporting C-suite executives or senior leadership.
• Experience in a fast-paced, entrepreneurial, or high-growth environment strongly preferred.

Physical Demands (To include but not limited to)

• Prolonged periods of sitting at a desk or workstation.
• Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees.
• Occasionally lifting and carrying items, typically weighing up to 10-20 pounds.
• Frequent use of fingers and hands for typing, writing, and operating a computer.
• Using telephones, printers, copiers, and other office tools.
• Frequent need to focus on printed or digital material.
• Reviewing financial documents, schedules, or customer data with accuracy.
• Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing.
• Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving.
• Prolonged exposure to hot or cold temperatures.
• Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop.
• Moving around the office or between departments, sometimes requiring the ability to climb stairs.
• Safely operate a motor vehicle.

Benefits Include

• Compensation: Pay is based on experience and qualifications
• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment

Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity.

Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.