Accounts Payable / Administrator Clerk

Job Description

Job Description

Accounts Payable & Administrative Clerk

Monday - Friday (7am - 3:30pm)

Currently seeking a detail-oriented Accounts Payable & Administrative Clerk. The ideal candidate has experience with accounts payable processes, strong organizational and communication skills, and the ability to manage multiple priorities in a fast-paced environment

Key Responsibilities:

• Process vendor invoices accurately and ensure timely payments
• Match invoices with purchase orders and receiving documents; investigate and resolve discrepancies
• Communicate with vendors and internal departments regarding invoices, payment issues, and account reconciliations
• Maintain vendor records and respond to vendor inquiries professionally
• Assist with month-end closing, accruals, and account reconciliations
• Monitor outstanding invoices and follow up on unresolved items
• Provide administrative support to the Accounting and Management teams
• Maintain organized financial records and filing systems
• Prepare reports, spreadsheets, and correspondence
• Assist with special projects and other administrative duties as assigned

Qualifications/Experience:

• Previous Accounts Payable experience required (3 years minimum)
• Strong understanding of the complete AP cycle
• Experience working with vendors and multiple departments to resolve invoice and documentation issues
• Proficiency in Microsoft Excel
• Experience with ERP/ accounting systems (Microsoft Dynamics)
• Administrative Support Skills
• Bilingual is a must (English & Spanish)