Job Description
EXECUTIVE ASSISTANT
Location: Beverly, MA
Reports To: VP of Marketing & Business Development & VP of Operations
Location: Beverly, Massachusetts (On-site)
CHMWarnick, Inc. (“CHMW”) is the leading provider of hotel asset management and advisory services for owners, investors, and lenders. Our team of hotel real estate experts is dedicated to guiding the efforts and protecting the interests of hotel owners and investors throughout every stage of the investment cycle from development to disposition. CHMW provides services that enable hotel owners and lenders to successfully navigate issues, make informed decisions, and execute strategies proven to mitigate risk and yield superior investment returns.
CHMW has advised ownership groups on a combined total of more than 350 hotels, representing nearly every major brand and asset class, including destination resorts, convention center headquarter hotels, select-service hotels, urban landmarks, and conference centers. Today, CHMW actively oversees hotel portfolio and single-asset investments collectively valued at more than $12 billion.
For more information on CHMW, visit: www.CHMWarnick.com.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level support to the firm’s senior leadership team, while also supporting marketing, business development, and internal operations. This is a dynamic, multi-functional onsite role based at our corporate headquarters in Beverly, Massachusetts, ideal for someone who thrives in a fast-paced professional services environment, exercises sound judgment and decision-making skills, and anticipates needs to keep leaders focused on internal strategic and client priorities.
As a trusted partner to the team, the Executive Assistant manages competing priorities, prepares polished presentations, and supports client billing, productivity reporting, and a range of operational and administrative responsibilities with accuracy and professionalism. This role is critical for the firm’s day-to-day operations. It has been created to support our growing team and will evolve over time as the firm’s needs change and expand. The ideal candidate is a self-starter with exceptional communication skills, keen attention to detail, and the ability to manage multiple priorities confidently.
Key Responsibilities:
Executive Leadership Support:
• Provide high-level executive support to the senior leadership team, including:
- Coordinating internal and external meetings, such as leadership meetings, client meetings, and firm-wide initiatives
- Preparing professional presentations, briefing materials, and reports for leadership or client-facing use
- Managing sensitive and confidential information with the utmost discretion and professionalism
- Serving as a trusted partner by anticipating needs, prioritizing requests, and ensuring follow-through on action items
- Supporting team members with other administrative needs and special projects, as required
Marketing Support:
• Assist with the coordination and execution of marketing initiatives, campaigns, conferences, and events
• Assist the creation and management of marketing materials including presentations, proposals, case studies, and collateral
• Maintain brand standards across all marketing materials and internal deliverables
• Track marketing activity, performance metrics, and campaign results
• Maintain and update an inventory of logos, team resumes, and qualifications for marketing and business development purposes
Business Development & Client Support:
• Assist with proposal preparation, pitch decks, and RFP responses
• Conduct research on prospective clients, markets, and industry trends
Billing, Time Tracking & Operations Support
• Manage internal timesheet and billing support processes, including sending bi-weekly timesheet reminders, following up with staff, and supporting leadership with timely and accurate timesheet completion
• Pull, format, and distribute monthly reports used to support the billing process
• Support the internal billing process by preparing and distributing client bill approvals to project leaders with a high level of accuracy and attention to detail
• Produce Replicon reporting for leadership, including data exports and model updates for productivity tracking
• Provide administrative support for onboarding and offboarding processes
Qualifications:
• Bachelor’s degree preferred
• 3 - 7 years of experience in an executive assistant, administrative, operations, marketing, or professional services support role
• Proficient in Microsoft Office, Canva, CRM systems, and Replicon (or similar time tracking/billing platforms)
• Exceptional written and verbal communication skills
• Highly organized with exceptional attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Professional, discreet, and comfortable handling sensitive or confidential information
• Self-starter with strong judgment, adaptability, and a positive, team-oriented attitude
Benefits
• Base salary and incentives commensurate with experience. Health, dental, and vision insurance
• Retirement savings plans
• Paid time off (vacation, sick, holidays)
• Professional development opportunities. Life and disability insurance
• Company sponsored events
CHMW is an equal opportunity employer
How to Apply:
Interested candidates should submit a cover letter and resume via email to careers@chmwarnick.com Please include “Executive Assistant Opportunity” in the subject line.