Registrar (Immediate Opening)

Job Description

Job Description

About DC Scholars:

DC Scholars Public Charter School was founded in 2012 and serves approximately 500 students in Preschool - 8th grade. DC Scholars develops life-long scholars who have the academic knowledge and skills, individual passions, and community-mindedness necessary to succeed in and contribute to an ever changing world. We have cultivated a mission-oriented and collaborative team. Our staff is enthusiastic about constantly setting and reaching a high bar for students.

Position Summary

The Registrar is the data and student information and recruitment expert at the school. As such, you will be responsible for recruiting families to DC Scholars, maintaining impeccable student information data and record-keeping, assisting with seamless school operations, and supporting excellent teaching and learning by providing data to inform decisions. In this role you will work closely with the school operations team to ensure the school’s student information is accurate, compliant, and actionable. Additionally, you will be responsible for managing the student recruitment and registration process and maintaining complete student records. The Registrar will be a part of the Operations Team and will report to the Associate Director of Operations.

Key Responsibilities

Student Recruitment

• Design and execute the annual student recruitment and enrollment plan to achieve 100% enrollment by Day 1.
• Coordinate participation in citywide events (MySchoolDC fair, EdFest, community events) and host school-based recruitment events.
• Create and distribute family-facing communications, including letters, flyers, website updates, and social media posts.
• Manage accepted/waitlists, enrollment packets, and online registration processes.
• Design and implement family enrollment incentives to maximize yield.
• Plans for and executes school events for current and prospective families
  • For events, prepare marketing materials for recruitment; coordinate staff, volunteers, and materials

Lottery & Enrollment

• Plans and oversees execution of the annual scholar and family enrollment plan
• Manages the collection of student interest forms and tracking of initial enrollment and re-enrollment data
• Manages accepted and waiting lists
• Manages the distribution and collection of enrollment packets and/or online enrollment procedures for families of admitted students
• Support with student enrollment oversight, including updating student records, to ensure 100% on the OSSE Enrollment Audit
• Prepares withdrawal forms for transferring students and processes student withdrawals
• Manages and creates all enrollment and new student family communications (e.g. bulletins for newly enrolled students with calendar and uniform information, Dean’s Lists reminders to current families, etc.)

Student Information & Data

• Maintain accurate student records in PowerSchool and MySchoolDC portals.
• Manage parent portal access and support families with registration.
• Maintains student cumulative records in accordance with federal and school-based policies, as well as audit guidelines
• Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community
• Ensure all records comply with federal, OSSE, and PCSB audit requirements.

Student Data Integrity & Reporting

• Conduct regular self-audits to ensure data accuracy, achieving zero audit findings.
• Prepare all required demographic, enrollment, and compliance reporting for OSSE, PCSB, and internal stakeholders.
• Support data requests for grant reporting, research, and school planning.
• Complete annual reporting of student demographic and enrollment data
• Participate in audits to ensure 100% accuracy of student data
• Support with student information-specific data requests relating to compliance and reporting requirements internal stakeholders, grant reports, research requests, etc.

Office Operations

• Welcome and assist all visitors and members of the DC Scholars community who call or come to the front desk for support
• Set the tone for the school's warm and professional culture
• Coordinate and communicate with families, scholars, staff, partners (i.e. school nurse, contractors, security, etc.), and visitors as needed
• Supports with organizing, securing, and maintaining a pristine office space and environment
• Ongoing front desk duties as needed

Background and Experience

• Bachelor’s degree preferred
• At least two years of work experience in a similar, school-based role
• Experience developing strong project plans with acute attention to the smallest details to ensure smooth, predictable, and effective outcomes
• Demonstrated ability to plan and monitor school data
• Fiercely organized and execution-oriented; comfortable managing many moving parts and consistently delivering on time
• Exemplary communication skills (written and oral) and the ability to communicate with a wide range of clients and constituents, including scholars, parents, vendors, staff, board members, and donors
• Ability to maintain professionalism, confidentiality, and discretion on a variety of sensitive topics
• Must be highly collaborative and believe strongly in the important role of synergistic relationships in solving complex problems
• Ability to relentlessly pursue goals, and work through obstacles. A high degree of initiative in resolving problems and implementing solutions in a fast-paced environment

Mindset

• Passion for educational equity and a commitment to the mission and vision of DC Scholars
• Strong alignment with DC Scholars’ Core Values: High Bar, Passion & Persistence, Hope, Humility & Growth, and Trust
• Collaborative leadership style
• High standards of excellence for self and for others
• Evidence of well-developed emotional intelligence and empathy

The Rewards

• Opportunity to work in an exciting and enjoyable environment that fosters strong family relationships and community partnerships
• Targeted professional development focused on bolstering leadership capabilities
• Supportive and Caring Community
• Competitive salaries
• Highly Competitive Benefits Packages including:
• 403B Retirement Plan with matching contributions
• Medical/Dental/Vision Insurance
• EAP
• Employee Discount through Life Mart

Salary Details

The salary range for this role is $69,000 to $79,000 annually in alignment with the DC Scholars salary band and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hire's relevant experience and market demands.

DC Scholars encourages individuals of all identities and backgrounds to apply for this position. We are an equal opportunity employer fully committed to hiring a talented and diverse group of individuals. DC Scholars does not discriminate on the basis of race, religion, creed, color, national origin or ancestry, age, sex, gender identity, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.

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