Job Description
Job Description
Position: Accounting/Administrative Assistant - Fullerton Office
Bayview Property Management is a leading community management company based in Fullerton, CA. We specialize in providing exceptional community management services to our clients. Our dedicated team is committed to delivering top-notch customer service and ensuring the smooth operation of our communities.
Join our team!
Bayview Property Management is seeking a detail-oriented and organized Administrative Team Member to join our team. The Administrative Team Member plays a crucial role in supporting our community management operations and maintaining efficient office procedures. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask effectively.
Schedule:
· Full time
· Monday-Friday 7:45 am - 4:45 pm in office
· Office Hours 8:30 am – 5:00 pm
Salary / Benefits:
· Starting salary: $22-25 based on experience and certifications
· Medical: 75% coverage for employee; 100% paid by employee for dependents, and spouse
· Sick Leave: 6 days
· Holidays: 6 scheduled holidays (Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, New Year’s Day) and 1 floating holiday used at your discretion with approval
· Cell Phone Reimbursement: $25 per month
· Vacation: 5 days after first year, 1 additional day added after each year worked
· Unpaid: 5 unpaid days after probationary period completion
· 401K: Up to 3% matching 401K retirement plan after 1 year of service
Required Skills:
· Associate's degree; additional education or certification in office administration is a plus
· Strong written and verbal communication skills
· Proficient in Microsoft Suite, strong Excel skills
· Able to do self-error-checking
· Extremely comfortable with using multiple computer programs/websites
· Willingness to learn new tasks and tackle new projects/responsibilities as needed
Responsibilities:
Customer Service
· Answering phone calls as Receptionist, taking messages for Community Managers and advancing urgent calls, managing inboxes
· Answering basic community questions
· Answering basic accounting phone calls and emails such as balance requests, statement requests, online payment setup assistance
· Update Owner information and support on mailings/blast communications
Projects
· Special projects at direction of Operations Manager, including data entry, web portal setup, digital file organization, email/call campaigns
· Special projects to support Community Managers, including data entry, filling out violation notice templates from inspection spreadsheet, updating community forms