Job Description
Job DescriptionWe are looking for an experienced and dependable Receptionist to support daily front desk operations for a real estate and property organization in Reston, Virginia. This contract-to-permanent position requires a detail-oriented approach, strong communication abilities, and the confidence to interact with executives, visitors, and vendors in an onsite Monday through Friday environment. The ideal candidate is highly organized, detail-oriented, and comfortable balancing multiple priorities while helping create a welcoming and efficient office experience.
Responsibilities:
• Welcome guests, employees, and business partners while maintaining a detail-oriented and service-focused front desk presence.
• Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a courteous and timely manner.
• Coordinate executive and office calendars, schedule meetings, and help prevent conflicts across appointments and conference room usage.
• Prepare conference rooms for meetings by arranging space setup, confirming details, and ensuring rooms are ready for internal and external attendees.
• Partner with outside vendors to organize office services and support meeting-related needs, including food and beverage arrangements.
• Handle catering requests for meetings and events, including ordering, delivery coordination, and setup oversight.
• Support office operations by tracking details carefully, prioritizing competing requests, and completing administrative tasks with accuracy.
• Work closely with leadership and other team members to provide dependable administrative support across daily business activities.• 3+ years of experience in a receptionist or front desk administrative role.
• Strong verbal and written communication skills with a business-focused demeanor.
• Experience handling inbound calls through a multi-line phone or switchboard system.
• Proven ability to manage calendars, schedule appointments, and coordinate meeting logistics.
• Comfortable supporting executives, visitors, and vendors in a fast-paced office setting.
• Demonstrated ability to multitask effectively while maintaining a high level of accuracy and attention to detail.
• Basic office administration skills, including organization, coordination, and general clerical support.