Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This long-term contract position will focus on providing essential administrative support to the purchasing department, ensuring smooth operations and efficient workflow. The ideal candidate will thrive in a team-oriented environment and possess strong organizational skills.
Responsibilities:
• Monitor and track incoming shipments, providing updates to the team as needed.
• Communicate with suppliers to verify pricing and update records accordingly.
• Manage the organization and distribution of product samples.
• Maintain purchase order documentation within the company's system.
• Perform general administrative tasks to support departmental efficiency.
• Collaborate closely with buyers and the procurement manager to streamline processes.
• Ensure accurate data entry and maintain well-organized records.
• Assist with inbound calls and other receptionist duties as required.
• Utilize Microsoft Office Suite to prepare reports and manage documents.• Proven experience in administrative or clerical roles; experience in purchasing or supply chain is a plus.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• Strong attention to detail to ensure accuracy in all tasks.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Effective communication skills, both written and verbal.
• Ability to work independently while also collaborating as part of a team.
• Familiarity with purchasing systems or software is preferred.
• Commitment to maintaining a detail-oriented approach and adherence to a business casual dress code.