Job Description
Job Description
Job Title: Executive Personal Assistant
Salary Range: $80,000–$95,000 annually, based on experience
Reports to: Director of People Success
Job Type: Full-time, on-site at Calabasas HQ, with travel in the Los Angeles area for errands as needed.
About the Role: The Executive Personal Assistant provides seamless support to the Executive Team, blending professional executive assistance with personal, lifestyle, and household management. This hybrid role ensures day-to-day operations for both work and personal life run smoothly, helping executives stay organized, focused, and supported at every level.
The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment. They anticipate needs, manage multiple priorities with discretion, and help executives maintain both productivity and balance.
Key Responsibilities:
Executive Support
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Manage executive calendars with efficiency, prioritizing meetings and resolving conflicts.
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Coordinate professional travel, including flights, accommodations, transportation, and dining.
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Handle confidential communications and sensitive information with discretion.
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Anticipate needs and proactively manage logistical and administrative details.
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Act as a liaison across internal teams and external partners.
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Manage corporate gifting, including sourcing, coordinating, and sending gifts for clients, partners, and key relationships.
Personal and Lifestyle Support
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Coordinate personal appointments and manage day-to-day admin, including mail, returns, travel documents, and online accounts as needed.
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Source gifts, run errands, and handle light shopping.
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Plan occasional dinners, gatherings, and home-hosted events as needed.
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Plan family travel, dining, and experiences.
Household & Property Oversight
- Oversee home vendors (cleaners, handymen, gardeners, contractors) and coordinate maintenance and repairs across properties as needed.
- Oversee vehicle logistics (maintenance, registration, detailing) as needed.
Additional Support
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Provide occasional support to the broader leadership team as needed.
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Assist with ad hoc projects and priorities in support of the Executive Team.
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Support the People Success Team as needed on various company initiatives and events.
What Success Looks Like
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The Executive Team’s time, focus, and energy are protected and maximized.
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Home and office environments run smoothly with minimal input required.
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Travel, calendars, inboxes, and operations remain proactive - not reactive.
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Details are handled flawlessly; communication is clean, calm, and consistent.
What you’ll bring:
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5+ years’ combined EA/PA experience, including direct support to a founder and/or C-level executive.
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Proactive, adaptable, and able to thrive in a fast-paced, dynamic environment.
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Highly organized with excellent time management and multitasking skills.
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Strong written and verbal communication abilities.
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Proficient in Google Workspace.
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Discreet, reliable, and capable of handling sensitive information.